Senior Administrative Assistant - Admin III

Job Description

Job Description

Senior Administrative Assistant – Admin 3

National Institutes of Health – NINDS
This Position Is Contingent Upon Bid Award

Work Location

NIH Main Campus – Bethesda, Maryland

Assignments may be located at Buildings 10, 35, 35A, or 49 on the NIH Bethesda campus.

• Positions Available: 2 Full-Time
• Type of Employment: Full-Time Contractor Position with W-2 employment through Fidelity Partners.
• Estimated Compensation: $34.39 per hour.
• Annual Hours: Approximately 1,984 hours per year.
• Period of Performance: September 24, 2026 through March 24, 2029, including option periods.
• Work Schedule: Monday through Friday, excluding Federal holidays, with an assigned 8-hour shift between 7:00 AM and 5:30 PM ET.
• Security Requirements: Successful NACI / Level 1 Non-Sensitive suitability investigation required.
• Work Arrangement: Primarily on-site. Regular or ad-hoc telework may be authorized by the Government.
• Government-Furnished Equipment: NIH provides workspace, laptop/computer equipment, telephones, software, email, internet access, printers/copiers, ID badges, and required Government-system credentials for on-site work.

Summary of Duties

The Senior Administrative Assistant will provide advanced administrative and office support to senior-level personnel within the National Institute of Neurological Disorders and Stroke.

Qualifications

• College degree; OR high school diploma/GED plus four (4) years of related work experience.
• Experience performing complex administrative functions.
• Advanced Microsoft Office and computer skills.
• Strong written and verbal communication skills.
• Experience supporting management personnel.
• Experience coordinating high-level meetings.
• Ability to manage multiple calendars and appointments.
• Advanced data-entry and document-management skills.
• Strong attention to detail and ability to work in a fast-paced environment.
• NIH, Federal Government, or scientific research administrative experience is preferred.

Duties and Responsibilities

• Prepare and analyze documents for senior leadership.
• Compile information for reports, inquiries, and administrative requests.
• Perform advanced word processing and spreadsheet management.
• Prepare, create, format, and edit spreadsheets and charts.
• Develop and maintain administrative tracking tools.
• Perform advanced internet and database research.
• Coordinate meetings, calendars, appointments, and office activities.
• Prepare and review correspondence and memoranda.
• Support travel requests and related documentation.
• Assist with procurement requests and purchase documentation.
• Maintain administrative files and records.
• Assist with office and laboratory communications and supplies.
• Use Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and related applications.
• Maintain confidentiality of sensitive Government information.