Principal Proposal Coordinator

Job Description

Job Description

Hazen and Sawyer is seeking a Principal Proposal Coordinator for our Arizona offices located in Tempe and Goodyear . This role will involve leading the proposal development process and working with technical staff to prepare concise, compelling, and compliant narratives, as well as the associated interview presentations. The Principal Proposal Coordinator will participate in strategy and messaging meetings, develop storyboards and layouts, distribute action items, write proposal sections, and monitor the completion of tasks. The position also entails maintenance of tools, systems, and information that support the development of efficient and quality proposals and marketing materials. 

This career is for you if you are passionate about creating compelling stories, thrive in a diverse and fast-paced environment, and enjoy pursuing meaningful and important work that translates into the water infrastructure of tomorrow. The key to this challenging and incredibly rewarding industry is having a story to tell and a team that can bring it to life—and have fun while doing it.

Why Hazen and Sawyer:

• Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
• Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
• We foster a work environment low on bureaucracy and high in creativity.
• We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
• We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.

Key Responsibilities:

• Facilitate client analysis, win plan, proposal, and interview strategy meetings. 
• Independently draft written proposal content (e.g., cover letters, executive summaries, qualification introductions, resumes, project descriptions).
• Creatively communicate complex information to a range of audiences using clear text and eye-catching layouts.
• Develop features, benefits, and proofs to support messaging strategies.
• Lead the preparation of marketing materials such as award submissions and sponsorship materials.

Requirements:

• Degree in marketing/communications, advertising, journalism, or closely associated studies, from an accredited college or university.
• 5+ years of related work experience (A/E/C a plus).
• Demonstrable writing, grammar, and editing/proofreading organizational, time management and communication skills.
• Experience in the development of RFP-compliant and compelling proposals and presentations.
• Demonstrated initiative, follow-through, research skills, and problem-solving ability.
• Ability to work under the pressure of frequent and competing deadlines with professionalism, efficiency, and attention to detail.
• Strong personal accountability and commitment to meeting deadlines.
• Team player with the ability to work well with all types and levels of professionals and leverage their talents.
• Strong expertise in Adobe Creative Suite (InDesign), Illustrator, and Photoshop knowledge a plus.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.

Preferred Qualifications:

• Understanding of (or ability to learn) planning, engineering, and construction business. Experience in the water consulting industry a plus.
• Flexibility to work beyond regular working hours to meet deadlines.

What We Offer:

• Comprehensive health benefits (medical, dental, vision, and prescription plans).
• Pre-tax flexible spending plans for medical, dependent care, and transportation.
• Short and long-term disability, and employer paid life insurance.
• Paid holidays, floating holidays, and paid time off (PTO).
• Employer-contributed 401(k) plan and additional financial planning support.
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships.  
• Starting pay range for this position depends on skills, experience, education and geographical location.