Senior Administrative Coordinator, Hematology/Oncology Research

Position Summary The Section of Hematology and Medical Oncology at Boston University Chobanian & Avedisian School of Medicine and Boston Medical Center is seeking a Senior Administrative Coordinator. It is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population. The position will provide direct administrative support to the section chief and the administrative director and other senior leaders, and will be responsible for various aspects of operations, ensuring the department operates in an effective, efficient, and professional manner. Job Responsibilities Schedules appointments and meetings, takes meeting notes, and follows up on meeting-generated tasks. Responds to inquiries; triages and routes calls as appropriate. Independently composes high level correspondence, documentation, and presentations of professional quality. Edits and proofreads all written materials and verifies the validity of data for all documents and reports prior to submission/distribution. Coordinates specific projects; providing leadership in project management. Acts as liaison between departments and makes independent decisions. Maintains departmental calendars and provides calendar support for senior leadership. Organizes and coordinates departmental meetings or committees, including reserving conference rooms, creating power point slides, setting up room equipment and procuring food and beverage if necessary. Makes registration and travel arrangements, including hotel reservations and written itineraries for all travel plans. Submits reimbursements and expense reports as needed. Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters. Assists with the coordination of the academic appointments and promotions, faculty and staff visas and other processes within the Section. Provides assistance completing various forms required to complete packets for submission. Ensures the process is complete and appropriate deadlines are met while keeping current on the evolving process. Performs complex administrative duties in preparation and completion of all fiscal and administrative projects. Responsible for all aspects of office operations including preparation of presentations, spreadsheets, charts, and correspondence. Schedules meetings and manages calendars. Takes minutes of meetings. Sorts and distributes mail. Maintains and updates contract database. Assists with new hire processing and other personnel-related items. Job Requirements Bachelor’s Degree or equivalent combination of training and experience. Minimum 3 years experience in medical or healthcare institutions, ideally in academic medicine. Requires a significant level of analytical ability to develop and analyze budgets and to develop related justification. Ability to work independently, prioritize work, anticipate deadlines, and concentrate on and pay attention to detail. Exemplary written and verbal communication skills. Pleasant, courteous, and helpful telephone manner and professional demeanor for favorable first impression. Strong interpersonal skills necessary to be socially perceptive in accepting, relaying, and respecting confidential information. Effective at communicating policies and procedures and dealing with individuals from a variety of disciplines and diverse backgrounds, including influential people. Proficiency with Microsoft Office applications (MS Word, Excel, Access, PowerPoint, Outlook) and web browsers. Experience with statistical analysis tools is a plus. Excellent record-keeping skills and office organizational skills. Computer literacy necessary for entering and manipulating statistical data, creating schedules, and maintaining detailed, accurate, and complete records of departmental activities. Job Benefits Competitive pay. Tuition reimbursement and tuition remission programs. Highly subsidized medical, dental, and vision insurance options. Career advancement and professional development opportunities. Access to ongoing training and development opportunities. Engagement in pioneering research projects in biomedical science. About the Department As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine, Boston Medical Center fosters intellectual rigor and research that values equity, ensuring that skin color, zip code, and financial circumstances do not dictate health outcomes. Equal Opportunity Employer Boston Medical Center is an equal employment and affirmative action employer. It ensures equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression. For accommodation requests, please email or call Talent Acquisition at View email address on click.appcast.io or View phone number on click.appcast.io. #J-18808-Ljbffr