Executive Assistant

Executive AssistantThe Executive Assistant provides administrative support to executives and leaders using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of executives and leaders in a confidential manner.Job Description:Schedule:Full time, benefit eligible40 hrs/weekRegular business hours (7:30a-4:00p, 8:00a-4:30p, etc)Based at Thedacare- OshkoshOccasional travel including Fond du Lac and NeenahPreferred Executive Assistant experience,Must have strong communication skills, strong relationship building, proactiveness, and can work independently.Key Accountabilities:Represents ThedaCare and executives and leaders through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism.Organizes and coordinates workloads for executives and leaders through effective calendar management.Coordinates and plans details related to events and travel.Coordinates communications for executives and leaders including taking calls, responding to e-mails, and interfacing with internal and external customers. Responds to complex scenarios and facilitates timely responses and decisions.Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner.Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by executives and leader.Organizes and maintains file systems to efficiently support leaders and executives.Qualifications:High School diploma or GED preferredMust be 18 years of ageThree years of administrative support experience including one year of support at the executive levelPhysical Demands:Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistanceJob classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job dutiesWork Environment:Normally works in climate controlled office environmentFrequent sitting with movement throughout office spaceUse of computers throughout the work dayFrequent use of keyboard with repetitive motion of hands, wrists, and fingersPosition requires compliance with department specific competencies.Scheduled Weekly Hours: 40Scheduled FTE: 1Location: Oshkosh Expansion Hospital - Oshkosh, WisconsinOvertime Exempt: NoWorker Shift Details: Days ThedaCare