Leaves and Absence Coordinator

Leaves And Absence Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.

The Opportunity

We are seeking a Leaves and Absence Coordinator to join our Firm. This position will be based in our New York City office (hybrid). The Leaves and Absence Coordinator assists the Leave & Accommodation Supervisor in managing all leaves of absence for both the attorney and Business Services Professional (BSP) populations. Enters and updates leave information in Workday, and coordinates with Payroll to ensure correct payment and government-required offsets. Works closely with the Benefits department on disability-related leaves, demonstrating a thoughtful approach while maintaining discretion and confidentiality.

• Assists the supervisor in managing all leaves of absence for both the attorney and BSP populations, including but not limited to FMLA, state and local leave laws, parental leave, and personal leaves.
• Enters and updates all leave-related data in Workday, ensuring accuracy and timeliness of records.
• Coordinates with Payroll to ensure correct payment during leaves and provides payroll with any offsets per government requirements.
• Works closely with the Benefits department when leaves are related to disability, ensuring proper coordination of benefits and leave entitlements.
• Assists with tracking and monitoring leave durations, return-to-work dates, and compliance with applicable federal, state, and local leave laws.
• Assists with maintaining leave-related documentation and correspondence, including approval letters, denial notices, and return-to-work communications.
• Assists with generating leave reports and metrics for management review.
• Exercises and maintains strict confidentiality regarding all employee leave matters.
• Assists with researching and staying current on federal, state, and local leave laws, including FMLA, and communicates updates to the team.
• Assists with coordinating the interactive process for employees requesting accommodations related to leave.
• Assists with responding to employee inquiries regarding leave policies, procedures, and entitlements.
• Assists with special projects related to leave administration, as assigned.
• Provides assistance when and where necessary to meet deadlines.
• Assists with ensuring Firm compliance with all applicable leave laws and regulations.

Qualifications

• Current knowledge of industry best practices, trends and techniques
• Knowledge and proficiency in leave laws, FMLA in particular, and ability to stay abreast of new and evolving leave legislation
• Delivers timely and accurate work products, and responds with a sense of urgency
• Knowledge of relevant Firm computer software programs (e.g., Workday, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Ability to meet deadlines
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education & Experience

• Bachelor's degree
• Minimum of three years of related HR or leave administration experience

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

$75,000 - $95,000

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates