Office Coordinator

LOCATION On-site — Dillsburg, PA REPORTS TO Manager of Finance and Administration TYPE Part-time, hourly · about 25 hours per week SCHEDULE Monday–Friday, primarily midday coverage COMPENSATION $19–$22 per hour, based on experience BENEFITS 401(k) and profit-sharing plan At Joseph Machine Company, we design, build, sell and service advanced automated manufacturing equipment. Since our first automated saw machine in 1986 — still in service today — we have grown into an industry-leading engineer of lineal and panel processing machinery and software for the fenestration, architectural metals, solar and industrial extrusion markets. We are family-owned, 125+ people strong, and expanding. In 2026, The Manufacturers’ Association named us Manufacturer of the Year. Our customers come to us with hard problems — better throughput, fewer rejected parts, 95% material yield — and we engineer the machine that gets them there. We are looking for people who care: people comfortable solving problems, thinking critically and working with their peers to do the best job possible, not just get the job done. About the role This role runs our front office. You will be the first person visitors and callers meet, keep our common areas clean and ready for customers, coordinate meals and events, and give our accounting office light administrative support. The role is about 25 hours a week, Monday through Friday, focused on midday coverage. It suits someone who is organized, welcoming and takes pride in a well-run office. RESPONSIBILITIES: Front office: Answer, screen and route calls on the main phone line. Greet visitors, check them in and brief them on our safety protocols. Manage incoming and outgoing mail and parcels, including daily post office runs. Make occasional bank deposits. Office and facilities: Keep the lobby, kitchen, lunchroom and common areas clean, organized and ready for visitors. Order and organize office supplies. Order sales and marketing collateral. Coordinate basic maintenance and service for common-area appliances — coffee machines, vending area and water coolers. Refresh office decoration through the year. Meals and events: Order meals for customer and vendor visits. Set up and clean up for visitor meals, company meetings and events. Accounting support: Give light administrative support to accounts payable and accounts receivable, such as emailing customer invoices and gathering certificate renewals. QUALIFICATIONS: Required: 1+ year in reception, office administration, customer service or a comparable support role. Working skills in Microsoft Outlook, Excel and Word. A welcoming, professional presence with visitors, callers and teammates. Organization, attention to detail and dependable follow-through. Comfort switching tasks frequently without losing accuracy. Discretion with confidential business information. A valid driver’s license, personal vehicle and auto insurance for local errands (mileage paid). Ability to lift and carry up to 25 lbs. for supplies, deliveries and event setup. Availability for an occasional company event outside normal hours. Preferred: Experience with a business ERP or accounting system. Front desk experience in a professional office. Experience in a manufacturing or engineering environment. Joseph Machine Company, Inc. is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

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