Property Assistant
HOA Talent
About the Role Hales Property Management is seeking an Community Assistant (Property Assistant) to support our Property Managers and gain hands-on experience in condominium property management. This is a fast-track role designed to develop high-performing team members into Assistant Property Managers or Community Managers within ~12 months , based on performance. Key Responsibilities
Property Management & Operations Support
Skills & Abilities
Schedule:
Property Management & Operations Support
- Assist Property Managers with day-to-day building operations
- Schedule maintenance and service requests (plumbing, repairs, etc.)
- Coordinate with vendors and request bids
- Meet vendors and residents onsite as needed
- Support building inspections and project coordination
- Serve as a primary point of contact for residents, vendors, and internal teams
- Respond to emails, calls, and service requests in a timely manner
- Draft and distribute resident communications
- Assist with invoice processing and approvals
- Support small projects and internal coordination efforts
Skills & Abilities
- Strong organizational and multitasking skills
- Ability to work independently and manage deadlines
- Professional written and verbal communication skills
- Customer-service mindset with a positive attitude
- Ability to handle sensitive information with discretion
- Comfort using computers and office software (Outlook, Word, Excel; QuickBooks exposure is a plus but not required)
- 1-2 years of administrative or customer service experience (real estate or property management experience is a plus, but not required)
- Bachelor's degree in Business, Real Estate, or a related field OR equivalent work experience
- Local travel (Chicago). Must have a valid driver's license and reliable vehicle.
- Potential physical demands may include lifting up to 35 lbs; standing, sitting, walking, and occasional climbing.
- An employee is required to work at a personal computer and/or talk on the phone for extended periods of time.
- Ability to work extended/flexible hours and occasionally weekends to meet deadlines.
- Ability to respond to emergencies (both during and after business hours) in a timely manner.
Schedule:
- First 6 months (training period): In-office 5 days per week
- After 6 months: Eligible for up to 4 work-from-home days per week
- Industry-Leading Healthcare: Medical, Dental, Life, HSA
- Retirement savings Plan
- Competitive Compensation Packages (based on experience)
- Bonus Opportunities (based on performance)
- Work from Home & Flex Schedules
- Generous PTO Package
- Corporate Sponsored Wellness Program
- Quarterly Company Outings/Events
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Property Assistant in Chicago, IL vacancy
$22 - $25 per hour
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Assistant Property Manager Willow Glen - Willow Springs, IL, Willow Springs, IL, US 30+ days ago Requisition ID: 5889 Salary Range: $22.00 To $2...SuggestedHourly payInterim roleWork at officeLocal areaNight shiftLynd Management Group, LLC
Lyons, IL17 hours ago$13 per hour
...Our client, a leading property management company, is seeking a Property Assistant to join their team. The organization oversees a diverse portfolio of residential properties across the United States, including luxury rental communities and one of the nation's largest...SuggestedHourly payWhitecap
Chicago, IL4 days ago$45k - $55k
...experience to a new industry, join our team as we help shape a brighter way forward. Position Summary The Property Administrative Assistant provides day-to-day administrative support for property management operations. Responsibilities include maintaining tenant...SuggestedDaily paidWork at officeLocal areaFlexible hoursAfternoon shiftJLL
Chicago Ridge, IL3 days ago- ...Property Administrative Assistant JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,...SuggestedDaily paidWork at officeFlexible hoursAfternoon shift
- Peak Properties, Llc in Chicago seeks an Assistant Property Manager to support the Portfolio Manager in managing multiple residential buildings. Responsibilities include tenant relations, rent collection, and ensuring properties remain in good condition. The ideal candidate...SuggestedWork at office
- The Technology and Intellectual Property Legal Team, which is a part of the Corporate Legal Department, provides legal support to the... ...external partnerships and collaborations. As a Vice President / Assistant General Counsel (VP) in the Technology and Intellectual...
$60k - $65k
...A prominent real estate company is hiring a Property Administrator to join their Chicago office. This in-person role offers a salary range... ...inquiries with accuracy and attention to budget alignment Assist with monthly and annual financial processes, including accruals...Work at officeMack & Associates
Chicago, IL17 hours ago$28.13 - $30.53 per hour
...About the Role: As a CBRE Property Administrator, you will oversee the coordination of a variety of departmental and financial activities... ...procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process,...Hourly payContract workWork at officeVisa sponsorshipCBRE
Chicago, IL18 hours ago$24 - $26 per hour
A property management company in Evanston is seeking an Assistant Manager to assist in managing financial and operational aspects of the community. Responsibilities include overseeing file management, handling resident requests, and conducting market outreach. The ideal...Hourly pay$58k - $70k
...this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Practice Assistant in our Chicago Office. In addition to our Chicago office, we have offices in Grand Rapids, Lansing, Ann Arbor, Bloomfield Hills, Kalamazoo...Local areaVisa sponsorshipHonigman LLP
Chicago, IL1 day ago$60k - $75k
...About the job Real Estate Legal Assistant Pay: $60,000.00 - $75,000.00 per year Why This Is a Great Opportunity Join a sophisticated real estate practice supporting complex commercial real estate transactions. Work closely with attorneys on meaningful...Full timeWork at officeOrion Placement
Chicago, IL2 days ago$1,000 per month
...skilled and talented team makes us better. We are seeking a Property Administrator to join our Chicago, Illinois regional office.... ...responsible for supporting the Chicago Property Managers and assisting team members with the administrative operations of retail shopping...Permanent employmentContract workH1bWork at officeRegency Centers
Oak Brook, IL2 days ago- ...Venture One is seeking a full-time Property Administrator for our Rosemont office. This position will report directly to the Property... ...Handlingutilityservicesetupsandterminationsandtracksustainability data AssemblingSNDAandEstoppel documentation Assisting with various property management tasks as needed Owner’...Full timeWork at office
Institute of Real Estate Management
Chicago, IL2 days ago $65k - $75k
Position Summary The Property Management Administrator reports to the Senior Regional Property Manager and is responsible for supporting... ...(LTD) and Short‑Term Disability (STD) insurance. Employee Assistance Program (EAP). Commuter Benefits plan for parking and transit....Contract workTemporary workWork at officeLocal areaFlexible hours- Cushman & Wakefield is seeking a Property Administrator in Chicago, Illinois. This role performs essential administrative functions within the Property Management Team, ensuring high professionalism and timely resolutions to tenant concerns. Key responsibilities include...Work at office
- The Institute of Real Estate Management is seeking a full-time Property Administrator for their Chicago office. The role involves handling utility services, assembling documentation, and supporting property management tasks. The ideal candidate will have expertise in Microsoft...Full timeWork at office
- Job Title Property Administrator (CRE) Job Description Summary Performs the administrative functions of the Property Management Team assuring... ...Schedule and coordinate meetings/special events, as requested Assist in lease administration activities, including tenant contacts...Minimum wageContract workWork at officeFlexible hours
- Bluestar Energy Capital is seeking a Land Administrator to support land and real estate activities across its renewable energy projects. The role involves managing leases, agreements, and maintaining documentation throughout the project lifecycle. The ideal candidate has...
$2,500 per month
...Heart of Chicago Homes is looking for a licensed Real Estate Assistant to support a high-producing real estate business. This is not... ...smoothly Run local errands, attend appointments, assist with property access, and provide in-person support as needed Help...Full timeLocal areaShift workHeart of Chicago Homes
Chicago, IL8 days ago- ...means we are the best in what we do and are always striving to be even better! Team “IT FACTOR” Berkshire is a nationally respected property management team that creates memorable and valuable experiences for all of our stakeholders by attracting fun, engaging talent...Work at officeLocal area
Berkshire Group
Chicago, IL17 hours ago - A reputable law firm in Chicago seeks a Legal Assistant to manage schedules, deadlines, and client files while supporting a busy legal team. This remote position requires over 3 years of law firm experience in commercial real estate and proficiency in Microsoft Office Suite...Remote jobWork at office
- ...are your showcase; make sure they look their best! Maintain awareness of local market conditions and trends Contribute ideas to the Property Manager for marketing property and improving resident satisfaction Maintain professional resident communications via verbal and...Work at officeLocal area
Berkshire Corporation
Chicago, IL1 day ago - A dynamic commercial real estate firm is seeking a Recruiting Assistant to support property management in day-to-day operations. The ideal candidate will have 2-3 years of experience in commercial real estate and a strong background in Accounts Receivable. Responsibilities...
- A national real estate firm in Chicago is seeking an Area Leasing Advisor responsible for supporting leasing operations across a diverse portfolio. This role involves direct communication with prospects, managing inquiries escalated from AI systems, and ensuring seamless...
CYM Living
Chicago, IL17 hours ago $18 per hour
Leasing Consultants have the exciting job of helping our clients find their perfect apartment home! It starts with establishing a relationship with prospective residents, understanding their housing needs and selling the value of the Mac’s portfolio with prompt, personalized...Full timeMac Properties
Chicago, IL4 days ago$22 - $26 per hour
TLC Management Co is seeking an experienced Residential Assistant Property Manager for their property in Evanston. The ideal candidate will have a minimum of three years property management experience, strong leadership and customer service skills, and be proficient in...- ...residents by communicating the value of residence at the assigned property. DUTIES/RESPONSIBILITIES Performs leasing of apartment units to... .... Notifies prospective residents of approval or disapproval. Assists qualified future residents with completing lease agreements and...Work at officeLocal area
Lynd Management Group, LLC
Willow Springs, IL3 days ago $23.5 - $26.3 per hour
...United States in real estate development, acquisitions, asset and property management, leasing and corporate real estate services. The... ...prepares weekly market surveys, and recommends rental rate changes. Assists in move-in / move-out process. Receives resident service...Hourly payWeekend workGolub & Company
Chicago, IL4 days ago- ...from within. As a vertically integrated firm, we lead with operations by taking a hands-on approach to real estate investment and property management, accomplishing our mission by incorporating data and technology with hyperlocal customer service to all units. CYM Living...Work at officeLocal areaHome office
Cymliving
Chicago, IL2 days ago $20 - $23 per hour
...experience in leasing, salesA proactive approach, excellent organizational skills, and attention to detailProficiency in MS Office and property management softwareMust be available to work Saturdays.Your ContributionsSet leasing and marketing strategy.Take responsibility...Local areaTLC Management
Chicago, IL3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Property Assistant. Be the first to apply!
Related searches
- real estate showing assistant Chicago, IL
- estate administrator Chicago, IL
- real estate assistant Chicago, IL
- real estate administrator Chicago, IL
- property assistant Chicago, IL
- property damage claim adjuster Chicago, IL
- property photographer Chicago, IL
- property adjuster Chicago, IL
- property renovation Chicago, IL
- property acquisition Chicago, IL