Executive Assistant to the CEO (Associate Director level)

Job Description

Job Description

 

About EAB

At EAB, our mission is to make education smarter and our communities stronger. We work with more than 2,800 institutions to drive transformative change through data-driven insights and best-in-class capabilities. From kindergarten to college to career, EAB partners with leaders and practitioners to accelerate progress and drive results across enrollment, student success, institutional strategy, data analytics, and advancement. We work with each partner differently, tailoring our portfolio of research, technology, and marketing and enrollment solutions to meet the unique needs of every leadership team, as well as the students and employees they serve.

At EAB, we serve not only our partner institutions but each other—that's why we are always working to make sure our employees love their jobs and are invested in their communities. See how we've been recognized for this dedication to our employees by checking out our recent awards.

For more information, visit our Careers page.

The Role in Brief:

Executive Assistant to the CEO (Associate Director level)

 

The Executive Assistant to the CEO provides administrative, operational, and communications support to the Chief Executive Officer, serving as a trusted partner in managing the CEO’s time, priorities, relationships, and day-to-day workflow.

 

This role requires exceptional judgment, discretion, attention to detail, follow-through, and a thoughtful, collaborative working style. The Executive Assistant must be able to build trust quickly, communicate clearly, manage sensitive information appropriately, and ensure the CEO is prepared and organized across a high-volume schedule of meetings, partner conversations, board and leadership activities, travel, and company events.

 

This role is based in Washington, DC and requires regular in-person presence in the office, generally at least three days per week, with flexibility to be onsite more frequently based on the CEO’s schedule, leadership meetings, board-related activities, events, or other business needs. This role may also require occasional flexibility outside standard business hours when urgent executive, partner, board, travel, or event-related needs arise. 

 

For internal leveling purposes, this position is equivalent to EAB’s Associate Director level. This position is posted at both the Senior Manager and Associate Director levels; candidates are being considered across both levels based on experience, with final level determined at the time of offer.

 

Primary Responsibilities:

Executive Calendar Management

• Manage and maintain the CEO’s complex calendar, including internal meetings, external partner meetings, leadership forums, revenue reviews, board-related meetings, and recurring check-ins.

• Schedule, reschedule, and prioritize meetings based on urgency, business importance, stakeholder availability, travel, PTO, and shifting executive priorities.

• Proactively identify calendar conflicts and recommend solutions that protect the CEO’s time and keep business priorities moving.

• Coordinate meeting logistics, including calendar invites, attendee lists, virtual meeting links, room details, agendas, timing, meals, materials, and follow-up needs.

• Anticipate preparation needs and help ensure the CEO has the information, context, and materials needed for upcoming meetings and commitments.

 

Executive Communications and Stakeholder Coordination

• Serve as a key point of contact for the CEO’s office with internal leaders, team members, external partners, board members, and other executive assistants.

• Draft and send clear, professional, and timely communications on behalf of the CEO or in support of the CEO’s priorities.

• Coordinate across departments and leadership teams to resolve scheduling questions, confirm attendance, clarify next steps, and move decisions forward.

• Help manage the flow of information