Receptionist

Function : Answers incoming calls, directs calls to the proper person, filing invoices, and greet/sign-in visitors. Ensure the office facility responsibilities are fulfilled as listed below and support departments across the organization as requested.

Reports to : Sr. Director of Human Resources

Essential Duties and Responsibilities: Duties include the following (other duties may be assigned)

Receptionist:

• Answers and transfer incoming calls
• Maintain customer records in file room
• Order: business cards, name badges, name plates and rep bag
• Maintain inventory spreadsheet for business cards, name badges, rep bags
• Process outgoing mail with postage machine
• Manage postage machine funds
• Manage Data Safe schedule
• Greet and sign-in temps and visitors
• Assist other department with projects as needed
• Maintains front desk tidiness; Stocking coffee
• Monitor Chairman's reserved parking spot
• Maintain conference rooms

Office Assistant:

• Order office supplies and maintain supply rooms
• Set up new employee work area
• Maintain coffee and vending machines (order coffee)
• Monitor and maintain break room, executive kitchen and restrooms
• Order bi-monthly lunches
• Works with accounting to ensure all credit card purchases receipts are accounted for
• Ensures First Aid Kits are kept in-stock
• Assist with set-up and clean up for HR Events
• Maintains water coolers company wide
• Operates/ manages copier
• Manages copy work areas