Medical Conference and Events Manager

Medical Conference and Events Manager Location : Remote (U.S.-based, with travel required for events) Employment Type : Full-Time About The Stem Cell Conference The Stem Cell Conference is a premier annual CME accredited event bringing together 200–300 medical professionals, researchers, and industry leaders to explore advancements in stem cell research and therapies. In addition to the conference, we host 5-10 dinner seminars annually to foster education and collaboration within the regenerative medical community. We are seeking a dedicated Medical Conference and Events Manager to oversee the planning and execution of The Stem Cell Conference and our dinner seminars. This is a remote, full-time role with travel required for the main conference and potentially other events. Responsibilities Plan and execute The Stem Cell Conference (200–300 attendees), including venue selection, catering, audio-visual setup, and exhibitor coordination. Manage 5-10 dinner seminars throughout the year, handling logistics such as venue booking, catering, and AV needs. Develop and implement email marketing campaigns to promote the conference and seminars, utilizing platforms like HubSpot. Maintenance and management of conference social media platforms and engagement with speakers, exhibitors and attendees. Conduct outreach to exhibitors, manage registrations, and ensure a seamless experience for sponsors and vendors. Coordinate with vendors and venues, leveraging established processes to streamline logistics. Ensure compliance with continuing medical education (CME) requirements and other regulatory standards for medical events. Monitor budgets, track expenses, and provide regular updates to leadership. Travel to The Stem Cell Conference and potentially dinner seminars to oversee on-site operations. Qualifications Bachelor’s degree in event management, hospitality, marketing, or a related field (or equivalent experience). 5+ years of experience in event planning, preferably in medical, scientific, or healthcare conferences. Proven expertise in email marketing, including experience with HubSpot or email marketing platforms. Experience with social media management. Strong organizational and project management skills, with the ability to manage multiple events simultaneously. Familiarity with CME accreditation processes and medical conference regulations (preferred). Excellent communication and interpersonal skills for vendor, exhibitor, and attendee interactions. Ability to work independently in a remote setting while meeting deadlines. Willingness to travel for The Stem Cell Conference (required) and dinner seminars (as needed). Proficiency in Microsoft Office, Google Suite, and event management software (e.g., Cvent, Eventbrite). Competitive salary commensurate with experience. Fully remote work environment with flexibility. Travel expenses (airfare, lodging, meals) covered for required events. Opportunity to shape the success of a leading medical conference in stem cell research. How to Apply Please record a 7 minute video in which you introduce yourself and answer the following questions: Tell us about your experience planning medical or scientific conferences. What was your most successful event, and what made it stand out? How have you used email marketing to promote events? Can you share an example of a campaign you designed and its impact? The Stem Cell Conference requires travel to Las Vegas for the main event and potentially other locations for dinner seminars. How do you manage on-site event logistics, and how comfortable are you with travel? Describe a time when you had to coordinate with exhibitors or sponsors for an event. How did you ensure their needs were met while keeping the event on track? Why are you excited to manage The Stem Cell Conference, and how does your background align with advancing stem cell research through events? How did you personally drive increased attendees and/or exhibitors to the conferences you have managed previously? When managing your conferences, highlight a few times you strategically improved conference revenue and saved on expenses, while not altering the attendee experience. Job Type: Full-time Pay: $60,000.00 - $75,000.00 per year #J-18808-Ljbffr Austin Community College