Records Management Specialist

Summary

1-year non-reimbursable assignment. The only compensation for this assignment is the federal salary you are already receiving.

USCIS - Executive Secretariat

Records Management Specialist

Series Requested: 0308, 0343, 0301

Security Clearance: None

Virtual/Remote: No

Only current, full-time federal employees are eligible.

Resumes are reviewed every 30 days until selection/closing date.

This is a Detail, not a Developmental Rotation.

Supervisory approval form must be signed.

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Duties

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Serves as a records custodian and must possess the skill and ability to perform the functions and activities of a Federal Records Management Program. This includes the ability to perform record clean ups, complete record inventories, develop and maintain file plans, and draft records control schedules in collaboration with the USCIS Chief Records Officer and program staff. Develops and issues processes, procedures, and guidelines to staff to ensure compliance with 36 CFR, Subchapter B and DHS Records Program goals and guidelines. Compiles and presents results to office leadership for corrective action. Participate in records management committee meetings pertaining to the information life cycle. Promote and elevate records management practices in accordance with policy. Ensures timely response to Freedom of Information Act (FOIA) requests for an office system of record for managing office official records. Manages response to FOIA requests for official records in accordance with disclosure provisions of FOIA and the Privacy Act.

Anticipated assignment dates July 12, 2026 - July 10, 2027 (1 year)

Requirements

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Conditions of employment

• Must be a current permanent Federal employee
• Must have supervisory approval to apply to the Joint Duty Assignment. DHS 250-2 Application Form under "required documents" section.
• Must NOT have any pending/outstanding disciplinary actions
• Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
• Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity*
• The program does not apply to members of the Military service or contractors.

Qualifications

Qualifications required:

1. Must have the abilities and skills to effectively interpret and implement NARA and FOIA regulations and guidance.
2. Must possess the capability to make viable recommendations to support changes as it relates to policies, procedures, and processes to maximize the effectiveness and efficiency of the office's record management activities.
3. Must possess experience and ability to develop short-term and long-term goals and approaches to achieve USCIS records management goals and objectives.
4. Must have the ability to perform routine records management program functions to include but not limited to records cleanups, inventories, draft record schedules, development, and maintenance of file plans.
5. Must be able to identify and report record program risks and deficiencies requiring mitigative or corrective action.

Please read the following important information to ensure we have everything we need to consider your application:

It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement.

Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume.

Please ensure EACH work history includes ALL of the following information:

1. Job Title (Include series and grade of Federal Job)
2. Duties (Be specific in describing your duties)
3. Name of Federal agency
4. Supervisor name, email, and phone number
5. Start and end dates including month and year (e.g. June 2007 to April 2008)

Education

EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

Additional information

**DHS does not offer any additional benefits beyond that which the Federal employee is already receiving.

If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position.

Selected applicants for a JDA are requested to fulfill the items below during the JDA:

1. Complete the DHS Training Course 15 days prior to the arrival to the JDA.
2. Complete the DHS Joint Duty Assignment Progress Plan to include:
   • Phase 1: Establish assignment objectives within the first 30 days of the JDA.
   • Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA.
   • Phase 3: Complete a final review within the last 30 days of the JDA.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.