CONTROLLER / ACCOUNTING & OPERATIONS MANAGER

Job Description

Job Description

Benefits:

• Bonus based on performance
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

CTX ProScapes is a Central Texas landscape construction and services company operating across commercial,
production residential, and maintenance divisions. We are seeking a hands-on Controller / Accounting Operations
Manager to take ownership of the company’s accounting function and improve the financial processes that support our
operations.

This is not a CFO role and it is not a traditional back-office accounting position. We are looking for someone who is
comfortable working directly in QuickBooks, digging into job-level financial information, managing accounting
processes and outsourced accounting support, improving controls, and giving management timely information that can
be used to run the business. The position reports directly to the CEO and works closely with the Office Manager and
division leadership, but does not supervise the domestic office staff.

Key Responsibilities
 Own the monthly accounting close, reconciliations, and accuracy of the company’s financial reporting.
 Maintain the general ledger, chart of accounts, and appropriate accrual and job-cost accounting.
 Own the Accounts Receivable and collections process, including aging, retainage tracking, collection follow-up,
billing exceptions, and escalation of problem accounts.
 Oversee Accounts Payable, vendor aging, and preparation of payment runs, with final payment approval remaining
with Craig and Peyton.
 Maintain short-term cash-flow visibility and provide management with expected cash requirements, upcoming
obligations, and collection priorities.
 Ensure accurate job costing and work with Commercial, Residential, and Maintenance leadership to identify labor,
material, and margin variances.
 Prepare and maintain commercial WIP / percentage-of-completion schedules and related accounting support.
 Develop annual budgets, forecasts, and regular division-level financial reporting.
 Prepare a concise weekly financial dashboard for management showing the items that require attention or action.
 Oversee payroll accounting and preparation/submission of payroll information to the company’s third-party payroll
provider.
 Maintain inventory accounting and appropriate purchasing/accounting controls.
 Oversee company credit-card accounting, coding, and reconciliation.
 Coordinate financial statement, tax, regulatory, and year-end reporting matters.
 Develop, document, and enforce accounting SOPs and internal controls.
 Manage the company’s offshore accounting and bookkeeping resources, including work allocation, quality control,
training, and process improvement.
 Work collaboratively with the Office Manager and division leadership to improve the accuracy and timeliness of
information flowing from operations into accounting.
 Identify accounting, financial, or operational inefficiencies and take ownership of getting them resolved.

Ideal Candidate
 7+ years of progressive accounting experience, preferably within construction, landscaping, contracting, or another
project-based business.
 Prior experience as a Controller, Assistant Controller, Accounting Manager, or Senior Accounting Manager.

 Strong knowledge of construction/job-cost accounting.
 Strong understanding of accrual accounting, WIP/percentage-of-completion accounting, retainage, AR/AP, and
inventory.
 Expert-level QuickBooks Online skills and strong Excel / financial-reporting skills.
 Experience improving accounting systems, workflows, and internal controls.
 Experience managing accountants, bookkeepers, or outsourced/offshore accounting personnel.
 Able to work directly in the details while also identifying larger operational and financial issues.
 Strong communicator capable of working effectively with both ownership and field/operations leadership.
 Bachelor’s degree in Accounting, Finance, or similar field preferred; CPA helpful but not required.

What Success Looks Like
 Establish a reliable and timely monthly close and clean, reconciled key balance-sheet accounts.
 Create disciplined AR, collections, retainage, AP, and cash-management processes.
 Deliver reliable job-cost, division-level margin, and weekly management reporting.
 Implement documented accounting SOPs and controls.
 Establish and effectively manage the offshore accounting/bookkeeping team.
 Materially reduce accounting cleanup, manual rework, and financial-information chasing by ownership and
operations.

Position Details
Job Type: Full-time, exempt
Potential Incentive Compensation: The company may implement performance-based incentive compensation tied to
measurable improvements in financial efficiency, reporting, margins, and other agreed KPIs.
Work Arrangement: Primarily in-person during onboarding, with future flexibility based on performance and
business needs