Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a finance team in Tampa, Florida in a contract-to-permanent capacity. This position is well suited for someone who has built a solid foundation in accounts payable and is ready to take ownership of more complex invoice and payment activities. The role supports a steady transaction volume and calls for strong attention to detail, sound judgment, and the ability to learn new systems quickly.

Responsibilities:
• Manage the full cycle of accounts payable activities, including reviewing, coding, and entering invoices with accuracy and timeliness.
• Coordinate scheduled payment processing through ACH, checks, and other approved methods while ensuring deadlines are consistently met.
• Investigate and resolve more complex invoice issues by working through discrepancies, approvals, and supporting documentation.
• Reconcile vendor statements and internal records to identify variances and maintain accurate account balances.
• Record and apply payments within the company’s ERP environment and related financial systems.
• Review and process employee expense submissions, confirming policy compliance and proper accounting treatment.
• Use Excel tools such as pivot tables and lookup functions to analyze transactions, reconcile data, and support reporting needs.
• Partner with internal departments and external vendors to answer payment questions and improve the efficiency of accounts payable workflows.• Approximately 3 years of accounts payable experience, or 1 year of relevant experience combined with an associate degree in Accounting or Finance.
• Demonstrated experience handling invoice coding, payment processing, and vendor account reconciliation.
• Working knowledge of ACH transactions, check runs, and approved invoice processing.
• Familiarity with Microsoft Dynamics 365 or another ERP platform used for accounts payable operations.
• Proficiency in Microsoft Excel, including pivot tables and lookup functions for reconciliation and analysis.
• Ability to manage a high volume of expenses and invoices while maintaining strong accuracy and organization.
• Strong communication skills and a willingness to learn new tools, systems, and processes quickly.