Litigation Secretary for AM Law Firm Irvine

Adams & Martin Group is working with a highly respected law firm in Irvine to identify an experienced Senior Litigation Secretary . This position provides high-level support to multiple attorneys in a busy labor and employment litigation practice. The ideal candidate is exceptionally organized, proactive, and experienced in managing complex litigation matters while maintaining a high standard of accuracy and client service.

This is a hybrid position based in Irvine, California.

Key Responsibilities

• Provide advanced administrative and litigation support to multiple attorneys.
• Coordinate attorney support requests with internal teams, including administrative, calendaring, billing, and document support resources.
• Monitor and verify court deadlines, filing requirements, and case milestones, proactively communicating critical dates to attorneys.
• Prepare, revise, proofread, format, and finalize legal documents, correspondence, pleadings, motions, and other case materials.
• Create and maintain electronic matter files and ensure documents are properly organized and maintained within the firm's document management system.
• Prepare and update Tables of Contents and Tables of Authorities for court filings.
• Coordinate document filing and service in state, federal, and administrative forums.
• Electronically file documents in accordance with applicable court and agency rules.
• Assist with new matter intake and case setup.
• Coordinate transcription services and manage document production projects.
• Maintain attorney contact lists and client-related information within firm systems.
• Track assignments, projects, and workflow to ensure timely completion of tasks.
• Assist with billing processes, including reviewing and revising pre-bills as needed.

Qualifications

• Minimum of 7+ years of litigation secretary experience in a law firm environment.
• Strong understanding of state and federal court procedures, electronic filing systems, and litigation support processes.
• Experience supporting multiple attorneys and managing competing priorities in a deadline-driven environment.
• Advanced proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, and legal document formatting.
• Experience creating and updating Tables of Contents (TOC) and Tables of Authorities (TOA).
• Familiarity with document management systems and legal workflow technology.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Ability to work independently while collaborating effectively across departments.
• Knowledge of legal terminology and litigation procedures.

Preferred Qualifications

• Experience supporting labor and employment attorneys.
• Familiarity with ECF filing procedures and administrative agency filings.
• Experience with legal practice management, document management, and workflow software.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.