Administrative Support Specialist III

Administrative Support Specialist

We are seeking an Administrative Support Specialist to provide administrative and operational activities required to maintain and execute our client's corporate reach-back program requirements. This position is full-time, onsite for a 6-month contract duration, with potential for extension/renewal.

Job Duties and Responsibilities

• Workflow Coordination & Document Management: Facilitate the preparation, organization, and retention of work planning packages and related project documentation. Coordinate internal and external review cycles and track the routing of digital approvals to ensure seamless execution.
• Financial & ERP Administration: Process financial transactions and manage invoice workflows within the Enterprise ERP suite (Oracle Fusion). This includes auditing, entering, and routing complex invoices associated with reach-back scopes (e.g., engineering and infrastructure) including resolving billing discrepancies in coordination with Finance and Project Controls.
• Program Reporting & Administrative Support: Assist the RCAS Program Administrator in gathering data, tracking performance metrics, and compiling status reports. This includes creating digital archive records.

Requirements

Required Qualifications:

• A bachelor's degree in a related field and a minimum of five (5) years of administrative, project management or operations management experience.
• Capable of performing work in fast-paced environment, as demonstrated in past performance.
• Possess a working knowledge of MS Office Suite including Word, PowerPoint and Excel.
• Excellent communication skills (both oral and written).

Desired Qualifications:

• DOE or other federal government experience is desired.
• Ideal candidate to have a minimum 5 years experience in project management, digital workflows and/or project tools, including back-office ERP suites such as Oracle Fusion etc.

Background Check and Screenings

A pre-employment drug screening and background review that includes checks of personal references, credit, law enforcement records, and employment/education verification is required.

Benefits

We take pride in promoting a healthy work-life balance, family-friendly benefits, servant leadership, team values and professional growth. Our competitive benefits package includes:

• Medical insurance - 100% company paid premiums for employees
• Dental and vision insurance
• 401k plan with company match
• 24 hours of paid community service a year
• Up to 4 weeks paid time off a year
• 10 paid floating holidays
• Life insurance, short- and long-term disability
• Employee Assistance Program (EAP)
• Professional development opportunities

JGMS Family of Companies

Ethically minded, mission-driven.

We provide applied technology, engineering, science, and management services to government and private sector clients nationwide. As a diverse team of professionals, we are focused on meeting the needs of our clients and following through with real solutions that effectively and efficiently meet all budgetary and scheduling requirements. As a member of the team, you will be involved in a growing, dynamic organization that is developing new client solutions to benefit our environment and economy.

Equal Opportunity Employer

JGMS Government Services LLC (JGMS-GS) is dedicated to the principles of equal employment opportunity (EEO) in any term, condition, or privilege of employment. The Company prohibits unlawful discrimination against applicants or employees on the basis of age (40 and over), race, color, religion, national origin, disability, genetic information, sexual identity, sexual orientation, pregnancy, veteran status, marital status, or any other status protected by federal, state, or local laws. This policy applies to all applicants, employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, or any other entity in professional contact with the Company.

Due to the nature of the government contract requirements and/or clearance requirements, US citizenship may be required.