Office Manager

Project Administrator / Office AdministratorFull-Time | Jersey City, NJAbout the RoleA high-end construction firm is seeking a detail-oriented Project Administrator/Office Administrator to support billing, document processing, and office operations. The right person takes paperwork and reception duties off the project team so they can stay focused on the field.Key ResponsibilitiesAssemble and process AIA billing, pay applications, requisitions, and supporting documentation.Track subcontractor invoices, purchase orders, change orders, COIs, and lien waivers.Maintain project files and document control (scanning, filing, record-keeping).Enter and organize project data in Excel and Procore.Handle light bookkeeping, invoicing, and bank reconciliations in QuickBooks.Serve as front desk — greet visitors, answer calls, manage mail/deliveries.Provide general administrative support to the team.Qualifications• Directly transferable construction administrative experience required.• Proficient in Microsoft Excel and QuickBooks; AIA billing experience required.• Procore experience preferred.• Strong organizational skills, attention to detail, and professional front-office presence.• Reliable and able to manage deadline-driven, repetitive workflows accurately.Details:Location: Jersey City, NJ (in-office)Type: Full-time