Administrative Associate

Administrative AssociateThe Department of Psychology is looking for a motivated and energetic professional to join our Business Services team. This position will provide accounting and payment services to support the department's faculty, research staff, and students. This is a two-year fixed-term position.This role supports the department's business operations by processing accounting transactions, coordinating payment-related administrative tasks, maintaining accurate documentation, and providing responsive service to faculty, research staff, students, and university partners.ResponsibilitiesReview and process invoices, vouchers, reimbursements, and other accounting transactions ensuring accuracy, completeness, and compliance with university policies and procedures.Coordinate cash advance requests and reconciliations for research participant payments, ensuring timely processing and complete supporting documentation.Process tuition and fellowship payments for Psychology graduate students, including reviewing payment information and following up on incomplete documentation or approvals.Maintain accurate and organized financial records and supporting documentation to ensure transactions can be reviewed, reconciled, and retrieved as needed.Support month-end and fiscal year-end closing activities, including gathering documentation and resolving outstanding transaction issues.Provide timely and professional customer service to faculty, staff, students, and university business offices regarding accounting and payment processesPerform other accounting and administrative duties as assigned.Required QualificationsBachelor's degree and one year of experience performing complex administrative functions, or high school diploma/GED and five years of clerical or administrative experience.Excellent attention to detail and accuracy.Strong organizational, written communication, and verbal communication skills.Demonstrated ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.Proficiency with Microsoft Office application, particularly Adobe Acrobat, Excel, Outlook, and Word.Experience maintaining confidential and sensitive information.Ability to interpret and apply policies and procedures.Experience providing professional customer service.Relevant education and experience may be substituted as appropriate.Preferred QualificationsExperience with UT Austin financial systems and processes, including DEFINE and FRMS.Experience using Smartsheet or similar project/work management tools. Experience processing voucher documents such as VP1, VP2, VPE, participant payments, and fellowships.Ability to learn new systems, processes, and technologies quickly.Strong work ethic with a commitment to accuracy, accountability, and integrity.Ability to adapt to changing priorities, departmental needs and university procedures.Salary Range$45,000 + depending on qualificationsWorking ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationUse of manual dexterityRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest