URM Administrative Assistant

Administrative Assistant / Support SpecialistAt Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values:We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion.We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive.We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength.Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time.The primary duty of the Administrative Assistant / Support Specialist is to provide office coverage, receptionist and secretarial duties for the URM program, such as answering and transferring calls to different departments, monitoring petty cash, distributing and reconciliation of credit cards, filing, basic bookkeeping, and office management (to include: scanning, printing and filing documents in files, filing, auditing files for due dates and updating various database systems). Assist as needed with transportation of children to appointments or other required services.ResponsibilitiesResponsible for handling on-boarding employment documentation: complete I-9 Employment Eligibility Form with new hires within three (3) days of hire and send to HQ People & Culture; complete Affidavit form 2985, notarize and send to HQ People & Culture within three (3) days of hireFiling paperwork for client files, scanning paperwork to client files, scanning files to prepare to send to outside auditors, auditing client files and updating due dates in database.Prepare and submit COUPA requisitionPrepare and submit monthly expense reports to Corporate Finance OfficePurchase office supplies/additional goods either by catalog or from warehouse clubsMaintain petty cash disbursement and request replenishment of petty cash fundAnswer and make telephone calls, make reservations and travel arrangementsCompile statistical reports as requestedPay invoices as neededAct as Notary Public for the program if requestedOther duties and projects assignedQualificationsMinimum QualificationsHigh School diploma or GED equivalentOne (1) year secretarial, receptionist, or administrative experienceMust be at least 21 years of ageValid Texas Driver's License and proof of auto insurance; ability to meet agency insurance provider guidelines as an insured and approved driverStrong organizational and time management skills with the ability to meet deadlines and manage multiple requests and job expectationsPreferred QualificationsAssociate's degree in business administration, Office Administration, or closely related fieldThree (3) years secretarial, receptionist, or administrative experienceBilingual in Spanish and English based on service populationTravelThis position may be required to travel up to 35% local travel for client transportation purposes with own vehicle as program needs requirePerks at UpbringCompetitive PTO & paid holidaysHealth, dental, vision insurance & more403(b) PlanEmployee Assistance ProgramDiscounted Gym MembershipsPhysical Demands & Work ConditionsThis position requires sitting and looking and using a computer for long periods of timePosition works in a child facility and has constant exposure to childrenPosition requires frequent driving children to appointments as necessary. Frequent standing and walking may be needed for periodic events.Lift, push, pull, move up to 25 lbs.May be required to apply safety intervention with youth that could weigh over 100 lbs.Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.