Administrative Assistant II

Administrative Assistant IIThis role provides mid-level administrative support for assigned area(s) and assists with special projects, activities, and events. Requires an understanding of organizational operations, procedures, and HR functions. Employees at this level typically handle complex administrative tasks with a high degree of independence and may manage specific areas of administrative work.Minimum Education and Experience: Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.Essential Duties and Responsibilities: Provide comprehensive administrative support including scheduling meetings, managing calendars, and handling correspondence with students, faculty, and external constituents. Assist in coordinating events, including student activities, department meetings, and facilitating room and resource access. Assist with purchasing processes, travel and hotel arrangements, and reimbursement submissions. Serve as the primary point of contact for students, faculty, staff, and visitors, offering information and directing inquiries appropriately. Assist in preparing reports, presentations, and other documents to support program initiatives. Support budget tracking and account reconciliation across multiple cost centers. Coordinate office communications, including email updates, website content revisions, and other communication needs as they arise. Perform additional administrative tasks and special projects as assigned.Physical Demands and Working Conditions: Work will be performed on-site and in person.What We Can Offer: UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including: Competitive Salary, Tuition Benefits, BCBS PPO, Medical Insurance Options – including 100% paid employee medical coverage for full-time employees, AD&D Insurance, Dental & Vision Plan Options, Optional Long and Short-term Disability, TRS Retirement Plan, Fertility Benefits, Paid time off. All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.About Us: UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.Special Instructions Summary: All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.Applicant Documents: Required Documents: Resume, Cover Letter/Letter of Application. Optional Documents: Veteran Employment Preference - Form DD-214.