Administrative Assistant - East County AWP

Administrative Assistant

Padre Dam Municipal Water District and the East County Advanced Water Purification (AWP) Project are seeking an experienced, highly organized Administrative Assistant who thrives in a fast-paced environment and takes pride in being a trusted resource for others. This is an exciting opportunity for a skilled administrative professional who enjoys variety, takes initiative, exercises sound judgement, and can confidently manage multiple priorities and deadlines. The ideal candidate will bring strong communication and customer service skills, exceptional attention to detail, and proficiency with Microsoft Office 365 while providing high level support that may include preparing correspondence and reports, coordinating meetings and events, maintaining records, processing documents, supporting procurements, contract administration and special projects. If you are a proactive problem solver who enjoys keeping people, projects, and processes organized while contributing to an organization that serves the community, we encourage you to apply and bring your talents to Padre Dam!

Successful Candidates will be invited to participate in a written test mid-to late October with interviews held late October early November.

This position is eligible for appointment within the following Salary Grades:

• Salary Grade 18 - $33.79 - $47.80
• Salary Grade 20 - $36.48 - $51.59
• Salary Grade 23 - $40.08 - $56.68

The Administrative Assistant provides a variety of administrative and office support services to employees and departments throughout the District. Responsibilities may include serving as a primary point of contact for internal and external customers; preparing and proofreading correspondence, reports, agendas, minutes and other documents; maintaining electronic records and confidential files; coordinating meetings, appointments, travel and special events; processing purchase orders, invoices and other administrative documents; and assisting with contracts, purchasing and special projects. The position requires strong organizational, communication and customer service skills, attention to detail, proficiency with Microsoft Office 365, and the ability to independently manage multiple priorities and deadlines in a fast-paced work environment.

Training/Experience Required:

1. Depending on area of assignment, High School Diploma or General Equivalency Diploma (G.E.D.) or Associate's Degree in business, accounting, finance, public administration, human resources, communications or other related field; AND
2. Four years of progressively responsible administrative experience.

Licensing Requirements:

1. Valid California Driver's License.
2. Maintain an acceptable, safe, and active driving record, together with proof of insurability.

Learn more about our mission, vision and the high-level services we provide.

Health Insurance: Employees have three plans from which to choose. Two HMO plans are 100% paid by Padre Dam for the employee and 90% for all eligible dependents; one PPO plan is partially paid by Padre Dam. Coverage is effective the first of the month after hire. The Employees have the option to waive coverage and receive 50% of Padre Dam's cost savings as cash compensation. Dental Insurance: Padre Dam pays the total premium costs for the employee and all eligible dependents. Coverage is effective the first of the month after hire. Employee Assistance Program: Employees and their dependents have access to confidential, third-party personal counseling, financial, legal and work-life services at no cost. Flexible Spending Accounts: Padre Dam employees may elect annually to set aside pre-tax dollars to cover health care or dependent care expenses. Life Insurance: Employee Group Life and Accidental Death and Dismemberment Insurance is provided at 1 times annual salary with a maximum benefit of $250,000. Dependent coverage of $5,000 is also provided. Total premium costs are paid by Padre Dam for the employee and all eligible dependents. Short & Long Term Disability: Padre Dam provides Short & Long Term Disability for the employee at 66 2/3% of monthly gross income. The Short Term Disability benefit is payable after 31 days and the Long Term Disability benefit becomes payable after the 91st day if there is a qualified disability. Voluntary Benefits: Employees have access to additional voluntary benefits such as Critical Illness, Pet Insurance and Identity Theft Protection. Employees are responsible for the entire cost of premiums of these plans. Vacation: New employees accrue 12 days per year for 1 to 4 years of service. Additional days are earned with additional years of service. Sick Leave: All employees accrue 12 days per year. Employees who accumulate and maintain a sick leave bank in excess of 240 hours may, on an annual basis, sell back up to 40 hours of unused accrual hours. Holidays: Employees enjoy 12 paid holidays per year. Retirement: Membership is compulsory in the California Public Employees' Retirement System (CalPERS). Benefit formula for new CalPERS members is 2% @ age 62. Benefit formula for classic CalPERS members is 2.5@ age 55. Social Security/Medicare: Employees are covered under provisions of Federal Social Security and Medicare. Deferred Comp Plan: An optional deferred income plan is available which allows current income to be set aside as supplemental retirement savings. Salary Adjustments (2022-2027): Padre Dam provides an annual Cost of Living Adjustment of 3.25% on the first pay period of each fiscal year. In addition, Padre Dam offers a pay for performance merit system. Annually, on the anniversary date of the employee, an evaluation will be done that may include an increase in salary in alignment with performance. Tuition Reimbursement: After the probationary period, full-time and part-time employees working a minimum of 20 hours per week may apply for tuition reimbursement benefits. Workforce Partnership (Pipeline): Padre Dam MWD encourages broad based participation in the organization's decision making process. Employees are encouraged to participate, voice opinions, share ideas and give feedback and collaborate.