Field Operations Director II - Western Region (Graduate and Faculty Ministry)

Field Operations Director II - Western Region (Graduate and Faculty Ministry)

Work Location: California Southern

Job Type: Part time

To advance the purpose of InterVarsity, this position provides administrative and operational support to the assigned field supervisor, including office administration, event and meeting planning, records management, and initiation of internal and external communication. Work reflects Biblical standards of excellence, integrity, and partnership. This position exercises a wide degree of creativity, latitude, discretion, and independence to accomplish goals, objectives, and assignments.

This position supports the Supervisor (Regional Ministry Director), mid-level managers (Area Ministry Directors) and Campus Ministry Staff working with graduate students and faculty at universities in the western US. Living within the region is a plus.

We are looking for 20 hours of work per week.

$1,300/month in financial support is required for this position. We will provide training and coaching in fund-raising.

MAJOR RESPONSIBILITIES

Personal:

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world
• Maintain spiritual disciplines for personal and ministry growth
• Model wisdom and maturity in the balance of family, church, and ministry life

Operational and Administrative:

• At higher levels, may oversee and supervise assigned administrative and operational associates and volunteers
• Manage daily, weekly, and monthly details of the office, including mail, filing, supplies, phones, and correspondence
• Maintain files, mailing lists, meeting minutes, contacts, and staff/faculty/volunteer/ministry partner lists
• Manage supervisor's calendar and update assigned calendars with staff-related events and dates
• Pay and record office-related invoices; prepare and submit expense and PCard reports to accounting
• Manage office equipment including Proxe Stations, projectors, camcorders, and display boards
• Create and manage assigned reports, presentations, and projects
• Coordinate, plan and manage meetings and events and related resources
• Negotiate with vendors for supplies and meeting/event logistics and process contracts related to same
• Manage and track staff application materials, performance reviews, chapter affiliation submissions, Fall Field and Annual Field reports, alumni forms, and related materials
• Act as Workday Learning Partner, enrolling and tracking completion of courses assigned to staff in Workday Learning, and related duties
• Monitor the assigned territory's work with the enterprise resource planning (ERP) and constituent relationship management (CRM) software
• Act as contact between supervisor, team members, and other staff directors, leaders, staff, faculty, and students
• Oversee compliance with national requirements, processes, and procedures
• Other duties as assigned

Organizational Communication

• Prepare, direct, and coordinate information between supervisor, campus staff and/or staff on other teams
• Expedite and manage communication with team members, staff, vendors, program participants and others as needed
• Manage and develop content for social media; monitor social media trends
• Website maintenance as assigned
• Partner with:
• Human Resources on staff applications and performance reviews
• Accounting on budgets and expense reports
• Legal on contractual matters
• Advancement on ministry partner development
• Draft and maintain various forms of correspondence and communication

Develop and maintain a funding base and prayer support

• Raise a portion of salary in an amount or percentage agreed upon with supervisor
• Communicate regularly with current and potential donors, churches, prayer support team members, friends, and family regarding ministry with InterVarsity

KNOWLEDGE/SKILLS/ABILITIES

• Excellent written and verbal communication skills
• Able to handle sensitive information in a confidential manner
• Develop and maintain positive working relationships
• Always demonstrates respect and professionalism
• Commitment to and ability to work in a diverse environment
• Appropriately self-manages time, projects, priorities, and assigned work
• Work is accurate, thorough, timely, and of high-quality
• Able to identify and resolve problems that inhibit the implementation of plans; perseveres to overcome obstacles and accomplish tasks
• Works well under pressure, requires minimal supervision, takes initiative, is teachable, is a self-starter, offers suggestions and anticipates needs
• Skilled at organization, planning, and hosting different types of events and meetings
• Actively listens and gives appropriate feedback/responses
• Able and willing to ask others for financial, prayer, and practical help

QUALIFICATIONS

• Annually affirm InterVarsity's Statement of Agreement (Doctrinal Basis and Purpose Statement), as well as embrace InterVarsity's Code of Conduct, affirmations on the ministry of women in InterVarsity, and statements on Biblical multiethnicity and human sexuality
• Prior or current experience with InterVarsity as a staff member or student preferred
• Bachelor's degree or equivalent education/experience
• Two or more years previous administrative, project, and event management experience preferred
• Project management and event management certification desired
• Working knowledge of Microsoft applications, including Word, Excel, PowerPoint, Outlook, Teams, Sharepoint, and Publisher
• Familiarity with web-based applications and tools such as Google Docs, Zoom, Survey Monkey, Mail Chimp, and collaboration technology
• Familiarity with social media tools such as Facebook, Twitter, Instagram, etc.
• Available to travel for business to local and out-of-town management meetings, including the triennial Urbana Student Missions Conference and National Staff Conference

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position leads ministry in an administrative environment. A designated office space may or may not be available. The staff is required to travel to on-campus and off- campus sites as appropriate. Off- campus travel includes, but is not limited to: student ministry conferences, Ministry Partnership Development meetings, and InterVarsity- sponsored training sessions, meetings, and conferences. The staff is regularly required to communicate with others, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This is largely a sedentary role; however, some filing is required. This requires the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift, organize, and set up office products, supplies, boxes, tables, booths and related materials weighing up to 20 pounds.

Pay Range: $21.16 - $28.21 per hour

Pay: This position is funded through personal fundraising. Accordingly, compensation will vary based on the ability of the individual to secure a donor team to fund the cost of his/her salary. The anticipated salary range for this position on a full-time basis (40 hours/week) is dependent on a variety of factors, including location and cost of living. The actual salary received, including any geographic adjustment to account for location and cost of living, is subject to the individual's ability to raise funds necessary to cover the full amount of such salary within the range set forth in the job posting details.

Benefits:

• 403(b) Retirement Savings Plan
• 403(b) matching contributions
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible work schedule
• Flexible spending accounts
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Equal Employment Opportunity:

InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status