Business Analyst - Intermediate - VMO IT Sourcing Manager

Position Description :

Must be onsite 100% in Warwick.

Responsibilities
Collaborate, lead and support IT Agency Managers in procuring IT solutions, from small to medium/large procurements.
Responsible for the management of given portfolio for IT Sourcing Projects, reporting to the Chief of IT Sourcing, Contracts and Vendor Management or to assigned Senior Vendor Manager.
Project-manage assigned IT Sourcing Projects from scoping, RFx drafting, Evaluation, Contracting
Product delivered range from Contract renewals / amendment to IT Statement of Work or small to medium RFI/RFP, MPA's, etc.
Interact with various stakeholders across the enterprise, including Legal, Purchases, Agency resource, and others as needed.

Facilitate various Contract/RFx deliverables including vendor selection and award criteria to determine and execute an appropriate procurement strategy.
Project Plan for every Sourcing Project
Request for Proposals (RFP): Facilitate the drafting of Scope of Work and Requirements; Finalize RFP.
Proposal Review: As part of Evaluation committee, facilitate and provide review input
Contracts: Review IT Contractual artifact [Renewal or Amendment or SOW] and provide input to enhance favorable Terms; review with stakeholders and legal.
Vendor Governance Review Document Issues, Actions with Vendor and report
Contract Negotiations: Provide a plan, key IT Terms (participate or lead) during contract negotiations.
Participate in other tasks as directed by the Chief of Sourcing and vendor management
Provide weekly written statuses.

Requirements
3-5 years IT experience preferably 1-2 years in IT Vendor Management and/or IT Sourcing
Understanding IT products & services from a contract and vendor management perspective
Understanding commercial [pricing services] with contracting and negotiation aspect. Ability to determine contractual/financial exposure/ negotiate contracts.
Knowledge of contracting trends, licensing models
Deep market knowledge of IT vendor (Application Svcs, SaaS, Consulting)
Strong project and process management skills, with the ability to handle multiple vendors and
multiple contracts, as well as a wide range of tasks.
Knowledge of best practices for IT contract negotiation tactics and strategies.
Where applicable, understanding of government and industry regulations that will influence contracting approach and vendor behavior (for example, SOX, SECURITY).
Experience drafting IT Statement of Work/SLA, change order or amendment
Customer-focused approach to delivering contract management services to internal IT
Supplier agreements: knowledge of legal terminology related to supplier agreements
Proven negotiation and contracting skills
Project management skills
Ability to think strategically
Ability to work effectively in a fast-paced complex environment
Knowledge of Procurement Processes and Tools
Proficient in the use of MS Excel, Word and PowerPoint, Sharepoint
Excellent communication skills both written and verbal

Education
Bachelor's degree required. Advanced degree preferred.
10+ years relevant professional experience; 7-8 years' experience in Indirect Sourcing categories required (Project Application Development, SaaS, Maintenance Support)

Preferred
Familiarity with Public Sector Purchasing and Procurement is a plus.
Familiarity with Tools such as Archer, a plus
Strong analytical skills
Strong IT background having managed vendor as Project Manager or IT Account Manager who has delivered services to client is a plus.

SUPPLEMENTAL INFORMATION

Signature Day and Non Signature Day Items
Final compliance verification before weekly ETSS Signature Day
Assemble packets and draft standardized documents for VMO review
Pre check all signature ready documentation for compliance
NDA Processing



Project Request Approval Form (PRAF) Approval Tracking
Track IT specific approvals across multiple approvers
Monitor the position of every PRAF in the workflow
Escalate and accelerate items as needed
Provide standing approval status visibility for VMO leadership

Administrative Support including Rfx tracking
Schedule meetings across VMO, DOA, and partner agencies.

Maintain and schedule TBRs and YBRs
Create and maintain SharePoint sites and folders per RFx
Own document organization and prevent loss or misrouting

Intake Processing
Triage intake against high level requirements (accept or reject) until Archer Engage is live
Assign engagements based on defined criteria to prevent backlogs

Execution Follow Through
Expedite PRAF signatures through multi step approval chains
Track POs and verify all Workday routing
Verify all documents are filed in Archer at engagement close
Track transmittal letter approvals
Department of Behavioral Healthcare, Developmental Disabilities & Hospitals (BHDDH) Ownership
Own all BHDDH intake, PRAF processing, documentation, coordination, and follow up
Work with Agency on IT procurements, and compliance processes