Facilities Coordinator

We're looking for a reliable, hands-on Facilities & Office Coordinator to keep our office running smoothly day to day. This is a varied, fast-paced role, no two days are the same. You'll handle everything from light maintenance and mailroom operations to kitchen stocking, printer management, IT basics, and safety compliance. If you take pride in a well-run workplace and love solving problems on the fly, this role is for you. Pay: $25-$30/hour What You'll Do Maintenance & Facilities Handle light maintenance requests (furniture repairs, minor plumbing, general fixes) Inspect issues, attempt resolution, and coordinate with landlord/vendors when needed Track and follow up on all open maintenance requests until resolved Basic IT & Technology Install monitors and docking stations; troubleshoot workstation and AV equipment Replace cords and cables; direct employees to IT support resources as needed Order replacement IT desk items as required Mailroom & Shipping Receive and distribute mail and packages (FedEx, UPS, USPS, Amazon) Weigh, package, and send outgoing shipments; create labels using FedEx account Coordinate package pickups with employees and secure deliveries until retrieved Stock and maintain kitchens daily; run dishwashers and keep areas clean Monitor supply levels and place orders; reconcile delivery tickets and invoices Coordinate coffee machine vendors and replace refrigerator filters as needed Printers & Office Supplies Refill printers and plotters daily; manage toner and paper stock levels Serve as point of contact for printer/plotter issues and on-site technicians Assist employees with printer and plotter use; stock office supply cabinets Safety, Security & Compliance Complete monthly safety tracking (fire extinguisher checks, HSE docs, inspections) Manage badge access, visitor management, and daily headcount reporting Upload sustainability data (invoices, utility consumption, shred/recycle) to tracking tools monthly Reception & Office Support Provide reception desk backup coverage; greet and assist visitors professionally Process and verify vendor invoices; submit to AP with proper documentation Support office events, conference room setups, and general employee needs Communicate building and safety updates to staff via email and signage What You Need Ability to lift up to 60 lbs, bend, carry, and climb a ladder when needed Reliable all-weather transportation — this is a fully in-person, M–F role Proficiency with Microsoft Office Suite, Teams, and Outlook (calendar management) Comfortable working with PDFs, Excel, and basic file management Familiarity with basic tools (drill, level, tape measure) for light maintenance Basic IT knowledge (monitor setup, docking stations, cable management) #FacilitiesCoordinator #OfficeCoordinator #FacilitiesManagement #OfficeOperations #OfficeSupport #Mailroom #LightMaintenance #WorkplaceServices #AdminJobs #J-18808-Ljbffr