Coordinator of Academic Programs

Position Type:
CURRICULUM SUPPORT/Coordinator - Academic Program

Date Posted:
6/16/2025

Location:
Christa McAuliffe Center

Date Available:
06/16/2025

Closing Date:
6/30/2026


Job Title: Coordinator of Academic Programs


Reports To: Immediate Supervisor


Prepared By: The Division of Human Resources


Board Approved Date:


Pay Grade Range: UR308 to UR112

Summary: The Coordinator of Academic Programs is responsible for coordinating Career Pathways grant projects, including reporting and creating and maintaining data systems related to student enrollment, demographics, academic performance, and other areas. The Coordinator of Academic Programs works with data from a variety of sources, manages and analyzes data, and uses applications software to create detailed reports. Incumbents work with a wide variety of internal and external partners, including administrators, staff, and representatives from external organizations.


Essential Duties and Responsibilities:

• Creates systems and processes for student enrollment, data tracking, student support service issuance, and achieving/reporting on grant metrics and deliverables, in close collaboration with management, faculty, and staff.
• Acquires data from primary or secondary data sources and creates and maintains databases/data systems;
• Determines data to be analyzed, explores relation of data to population and ensures data quality and validity of grant reporting.
• Coordinates student support service application and award process for grants, maintaining fiscal grant records, and coordinating payment of student tuition, fees, books, and tools.
• Provides technical assistance to other community colleges and partners involved in consortium grants, to aid in the development of processes for tracking and reporting data and grant deliverables.
• Works closely with management to prioritize business and information needs; makes recommendations for new and ongoing initiatives and grant needs.
• Gathers, extracts, summarizes, compiles, and prepares data for required and ad hoc reporting, marketing, grant development, and other purposes.
• Researches and analyzes labor market information, identifying trends and providing recommendations for the identification and development of career pathways that will provide better access to and higher completion of certificate and degree programs for workforce development program participants.
• Collaborates in the development and/or modification of new and existing credit and non-credit training programs including curriculum development, assessment methods, competencies for completion, student evaluation methods, and alignment with funder requirements.
• Coordinates with College career and technical programs, workforce development partners, business and industry, employer liaisons, College departments and/or other partners to identify key industries with growth potential.
• Coordinates with internal and external College, K-12, and community partners to assess how grant programs and services offered meet the needs of partners and targeted populations.
• Computes instructional costs (e.g., staff, indirect, materials, equipment, maintenance) for use in budgeting and cost effectiveness evaluations.
• Participates in program planning especially as it relates to data tracking and grant deliverables for programs.
• Stays abreast of emerging trends in business and industry.
• Participates in professional development.

Other Duties:


Other duties as assigned that are related to the functions of the position.


Essential Functions/Qualifications/Requirements:


Education and Experience:


Bachelor's degree in Education, Administration, Communications, a Social Science discipline, or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. The Coordinator of Academic Programs must hold a Valid Teaching certificate.


Work Environment Conditions:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Professional Conduct:


The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.


Technological Abilities:


To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.


Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.


Verifient Link


Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.