Leasing Coordinator, Residential Leasing

General Summary

Our organization is a leading shared services property management company overseeing an 18,000+ unit multifamily portfolio across more than 80 properties in New York, New Jersey, and Florida. We are dedicated to providing best-in-class management and administrative support to our select client roster. We maintain a superior team of professionals united by a common commitment to the highest levels of integrity and business ethics in all our dealings.

The Leasing Coordinator supports residential leasing operations through administration, reporting, document management, cross-functional coordination, and process compliance. This role maintains accurate records, tracks deadlines, supports leasing initiatives, and helps ensure consistent execution across the portfolio.

Key Responsibilities

• Provide administrative support, coordinate meetings and communications, and track deadlines and follow-up items.
• Maintain leasing and renewal reports, dashboards, calendars, records, trackers, and reference materials.
• Coordinate with Leasing leadership, property teams, and corporate departments to support daily operations and portfolio initiatives.
• Manage lease documents, forms, approvals, revisions, and distribution while supporting consistent policies and processes.
• Coordinate updates to websites, listings, pricing, promotions, property information, and leasing materials.
• Assist with system implementations, audits, process reviews, special projects, and other departmental priorities.

Qualifications

• Bachelor’s degree is required.
• Experience in residential leasing, property management, real estate, administration, or project coordination preferred.
• Strong organizational, communication, analytical, and problem-solving skills, with attention to detail and the ability to manage competing priorities.
• Proficiency in Microsoft Office; experience with Yardi, RentCafe, CRM, or similar property-management systems preferred.
• Ability to work independently, collaborate across teams, handle confidential information, and follow through on assignments.
• Knowledge of residential leasing practices and applicable housing regulations is a plus.
• Able to demonstrate a high level of accountability for key responsibilities and quality of deliverables, while maintaining a collaborative, team-oriented approach.

The Company offers a benefits package which includes Medical, Dental, Vision, 401(k) Plan, Profit Sharing, Health Savings Account, Flexible Spending Accounts for Medical and Dependent Care, Pre-Tax Transit Program, Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, Long Term Disability, Paid Time Off (PTO) and Company Paid Holidays.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. E/O/E