Household Manager & Executive Assistant

Household Manager & Executive AssistantHousehold Manager & Executive AssistantLocation: Portland, OR (Greater Portland Area)Employment Type: Full-time (40 hours/week)Start Date: ASAPCompensation: $30–35/hour, based on experienceRequirements: Non-smoker, reliable transportation, background check required, strong culinary/meal planning skills, tech-savvy, and comfortable around children and farm animals.About UsWe're an entrepreneurial family of four—two independent kids (ages 6.5 and 8)—building a life rooted in growth, purpose, and joy. We live on a small working farm, balancing real estate ventures, renovation projects, and family life with a mix of vision, humor, and flexibility.We're seeking more than just help—we're looking for a long-term partner in running our home, someone who thrives in creating systems, loves to cook, and can bring both business acumen and heart to the role. Our family is deeply growth-oriented—spiritually, emotionally, and intellectually—and we want to work with someone who shares those values.Who You AreYou're a household czar—organized, proactive, and adaptable. You take initiative, create structure where it's needed, and keep things running smoothly without needing to be micromanaged.You're confident in the kitchen, with experience in meal planning, prep, and baking, and you enjoy putting together delicious, nourishing meals. You're resourceful in finding new recipes, building a family recipe book, and keeping the kitchen stocked and organized.Beyond the kitchen, you're tech-savvy, comfortable using tools like Google Suite and ChatGPT, and skilled at managing calendars, scheduling vendors, and researching solutions. You have business savvy, an eye for efficiency, and the curiosity to create systems that will serve the family for years.Most importantly, you bring positive energy, emotional intelligence, and a growth mindset. You can balance our family's visionary, big-picture style and calm, grounded approach—becoming the steady, flexible presence that holds the household together.Key ResponsibilitiesHousehold OperationsCreate and maintain systems for household organization and efficiencyDevelop and update a household manual (vendors, routines, systems, best practices)Oversee vendors, contractors, and maintenance projectsTidy and prep home for regular cleaners; handle laundry and light cleaning when housekeeper is offManage pantry systems, groceries, and restockingRun errands, coordinate repairs, track expensesCooking & Meal SupportPlan and prepare at least 2 meals/week (with additional support as needed)Develop weekly menus, research recipes, and create a family recipe bookGrocery shop and stock the kitchen efficientlyConfident with cooking, meal prep, and baking—bonus if you love experimenting with bold, global flavorsExecutive & Business SupportManage household and personal calendarsSupport scheduling, travel preparation, and occasional travelConduct research for purchases, services, and projectsAssist in organizing business-related tasks and special initiativesWhat We're Looking ForStrong cooking and meal planning skills (non-negotiable)Exceptional organizational and communication skillsTech-savvy (Google Suite, ChatGPT, online research, Amazon, etc.)Experience managing vendors, scheduling, and household systemsGrowth-minded, positive, and flexibleAbility to balance visionary energy with calm steadinessLocal to the Greater Portland area (non-remote role)Long-term fit with a family committed to evolving togetherNice-to-HavesExperience in hospitality, personal assisting, or business operationsCulinary training or professional cooking experienceComfort with gardening, small farm tasks, or DIY projectsMultilingual skills or interest in teaching kids a second languagePerksBe part of a growth-oriented, values-driven familyOpportunity for long-term stability with evolving responsibilitiesWork in a joyful, intentional, and purpose-led homeA role where your skills in both cooking and organization make a lasting impact