Bilingual Administrative Assistant

A well-established, family-oriented organization is seeking a Bilingual Operations & Project Coordinator to join its Milwaukee team. This position starts out as temporary and we’re seeking someone who would like a long-term permanent role assuming performance and business needs are there.

Unlike a traditional customer service or front-office coordinator position, this role is primarily behind the scenes, with a strong focus on internal communication, documentation, labor tracking, reporting, and keeping projects organized. Approximately 25% of the position will involve phone/customer communication, with the remainder focused largely on administrative and internal coordination.

This could be a great opportunity for someone who enjoys staying organized, following up on details, working with multiple departments, and helping a busy operational team stay on track. This role is 100% onsite Monday through Friday with hours of 7am to 4pm.

Responsibilities

• Provide administrative and operational support to the internal project team and department leadership.
• Coordinate information and communication between project managers, field employees, accounting, and other internal departments.
• Review and process crew timesheets, track labor hours/costs, and follow up on missing or inaccurate information.
• Maintain project files and documentation, including work authorizations, purchase orders, subcontractor information, and other job-related records.
• Prepare and update reports, spreadsheets, tracking tools, and project information within company systems.
• Assist with scheduling, staffing information, training records, equipment tracking, and other departmental needs.
• Communicate professionally with customers, employees, vendors, and other stakeholders while helping ensure projects and administrative deadlines stay on track

Qualifications

• Bilingual English/Spanish proficiency required to effectively communicate with field crews and internal teams.
• Previous experience in office administration, operations/project coordination, scheduling, or a related role.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities while working across departments.
• Proficiency with Microsoft Office (Excel, Outlook, Word), data entry, documentation, and recordkeeping.
• High school diploma or equivalent required; associate degree and experience in construction, restoration, field services, or project-tracking systems are a plus.