OFFICE ADMINISTRATOR

Job DescriptionJob Description SUMMARY The Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. Regular travel to other regional offices will be required. Home office will be inAngola, IN.ESSENTIAL DUTIES AND RESPONSIBILITIES General Duties Include: Process listings, sales, and closings that are turned in by the agents in the regionScan and deposit checksUse our various computer programs to process listings, sales, and closings for the regionPerform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listingsProcess incoming and outgoing mailAssist our Sales Agents with troubleshooting and resolving issuesAssemble listing and buyer packets, as neededMaintain accurate logs and monthly reports for the officeMonitor office supplies and complete order process when necessaryMaintain organized and accurate files on all work processesOpen and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)Support the managing broker as needed QUALIFICATIONSPerson should possess the following: Excellent communications skillsPersonable and friendlyProficient with technology (Microsoft Office, Google products and other back-office software)Ability to work well under pressure balancing multiple priorities and assignments to meet deadlinesConsistent with follow up and follow throughStrong typing skillsAbility to handle and resolve recurring problemsMust be highly organizedAdaptable to various personalities/situations EDUCATION and/or EXPERIENCE Combination of education and experience sufficient to successfully perform the essential duties of the jobLANGUAGE SKILLSAbility to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner MATHEMATICAL SKILLS Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements REASONING ABILITY Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives PHYSICAL DEMANDS Mobility to work in a standard office setting using standard office equipment including: Stamina to maintain attention to detail despite interruptionsStrength to lift and carry files weighing up to 3 poundsVision to read printed materials and a computer screenHearing and speech to communicate in person and over the telephone WORK ENVIRONMENT Frequently subject to interruptions in a moderate noise level office setting HOURSdependent on office