Document Controller - VDDR / Reporting Focus - possible remote - AK

Title: Document Controller III
Supporting Vendor Data

• Local to Anchorage or possible remote.
• Approximately 3-6 months.

Summary
Implements and maintains systems of project document control, serving as a documentation facilitator for technical project teams with a focus on Vendor Data Delivery and Receipt (VDDR).  
Essential Duties and Responsibilities:  

• Coordinates Vendor Data Delivery and Receipt (VDDR) activities throughout the project lifecycle.
• Tracks vendor document submittals, reviews, approvals, comments, and final deliverables.
• Maintains vendor data registers and ensures accurate status reporting.
• Utilizes Aconex and other document management systems to manage vendor documentation workflows.
• Develops, maintains, and distributes project reports, dashboards, and metrics.
• Analyzes document performance data and identifies trends, risks, and opportunities for process improvement.
• Collaborates with engineering, procurement, suppliers, and project teams to ensure timely vendor data delivery.
• Ensures compliance with client requirements, project procedures, and document control standards.
• Coordinates document review cycles and facilitates resolution of overdue vendor deliverables.
• Maintains accurate project records and document repositories.
• Supports project meetings by preparing status reports and action item tracking.
• Assists in developing and improving document management processes and reporting tools.
• Coordinates and completes work to meet project schedules and deadlines.
• Performs other duties pertinent to the department or unit's success.
• This position has no supervisory responsibilities.

Education/Experience:

• High School Diploma or GED equivalent required; Associate's Degree in a related field preferred.
• Minimum 3-5 years of document control, vendor data coordination, or project information management experience supporting engineering or construction projects.
• Demonstrated experience managing Vendor Data Delivery and Receipt (VDDR) processes required.
• Experience with Aconex document management systems preferred.
• Experience developing project reports, dashboards, KPIs, and metrics preferred.
• Strong understanding of document workflow coordination, tracking, and reporting.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite required.
• Experience with SharePoint and other document management platforms preferred.

 
Language Skills:
Ability to read, analyze and interpret common scientific and technical journals.  Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. Ability to effectively present information to management and client.
 
Mathematical Skills:
Comprehend and apply principles of calculus, modern algebra and statistical theory.  Ability to work with concepts such as limits, rings, quadratic and differential equations and proofs and theorems.  Ability to apply mathematical operations to work projects.
 
Reasoning Ability:
Apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.  Ability to deal with non-verbal symbols (formulas, scientific equations, graphs, etc.) in the most difficult phases.  Ability to deal with a variety of abstract and concrete variables.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
 
Computer Skills:
Possess a working knowledge of Microsoft Word, word processing software; Excel spreadsheet software; Outlook e-mail software; and any other discipline-specific design or analysis software, as required.
 
Certificates and Licenses:
Listed on the Level Classification page, if applicable.
 
Supervisory Responsibilities:
Listed on the Level Classification page, if applicable.

Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of managers, clients or employees of organization.
 
Math Ability:
Ability to calculate figures and amounts such as fractions, proportions, and percentages.  Ability to apply concepts of basic algebra and geometry.
 
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.
 
Computer Skills:
To perform this job successfully, an individual should have knowledge of MS Word, word processing software, and MS Excel spreadsheet software.
 
Certificates and Licenses:
No certifications required.
 
Supervisory Responsibilities:
This job has no supervisory responsibilities.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
 
Analytical
Synthesizes complex or diverse information;
Collects and researches data;
Uses intuition and experience to complement data;
Designs workflows and procedures.                                
 
Design
Generates creative solutions;
Translates concepts and information into images;
Uses feedback to modify designs;
Applies design principles;
Demonstrates attention to detail.
 
Problem Solving
Identifies and resolves problems in a timely manner;
Gathers and analyzes information skillfully;
Develops alternative solutions;
Works well in group problem solving situations;
Uses reason even when dealing with emotional topics.
Technical Skills
Assesses own strengths and weaknesses;
Pursues training and development opportunities;
Strives to continuously build knowledge and skills;
Shares expertise with others.
 
Interpersonal
Focuses on solving conflict, not blaming;
Maintains confidentiality;
Listens to others without interrupting;
Keeps emotions under control;
Remains open to others' ideas and tries new things.
 
Oral Communication
Speaks clearly and persuasively in positive or negative situations;
Listens and gets clarification;
Responds well to questions;
Demonstrates group presentation skills;
Participates in meetings.
 
Team Work
Balances team and individual responsibilities;
Exhibits objectivity and openness to others' views;
Gives and welcomes feedback;
Contributes to building a positive team spirit;
Puts success of team above own interests;
Able to build moral and group commitments to goals and objectives;
Supports others’ efforts to succeed;
Recognizes accomplishments of other team members.
 
Written Communication
Writes clearly and informatively;
Edits work for spelling and grammar;
Varies writing style to meet needs;
Presents numerical data effectively;
Able to read and interpret written information.
 
Strategic Thinking
Develops strategies to achieve long-term success.
 
Safety and Security
Observes safety and security procedures.
 
Working Conditions and Physical Requirements
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually quiet.
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to sit.  The employee is occasionally required to walk; use hands to finger, handle or feel; and talk or hear.  The employee must occasionally lift and/or move up to 25 pounds. 
 
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