Payroll Specialist

Payroll Specialist

The Payroll Specialist shares the payroll process for the organization's multi-state weekly payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Duties & Responsibilities

• Shared responsibility for processing and auditing weekly payroll for up to 1,000 employees in 5 different company codes to ensure accuracy before transmission
• Make necessary adjustments or corrections through journal entries or other established procedures
• Generate weekly, monthly, and quarterly reports of earnings, taxes, and deductions
• Exercise judgment within defined procedures and propose appropriate solutions
• Adherence to all relevant payroll, employment, income tax laws, regulations, and operating guidelines
• Ensure that all ADP general ledger payroll interfaces and uploads are accurate
• Respond to payroll inquiries and report requests from internal stakeholders
• Register with required jurisdictions to ensure tax compliance as needed
• Handle all ADP payroll invoices, problems, improvements, implementation of any new system, upgrades or module(s)
• Perform year-end tasks, record fringe benefits, process special runs and adjustments
• Trouble shoot time clock issues and replace when needed
• Regularly identify process improvements leading to greater department efficiencies
• Responds to requests for information necessary for compliance with audits and the annual budget
• Reconcile the employee receivables account monthly
• Monthly entries in the general ledger for various payroll and accrual entries
• Corporate credit card administrator – responsible for ordering/cancelling credit cards, monthly reporting, miscellaneous reporting inquiries
• Support the HR team and maintain an effective working relationship
• Able to anticipate and independently solve problems
• Special payroll and accounting projects as needed

Qualifications

• Bachelor's degree in Accounting or Business Administration preferred
• A combination of training and experience considered equal to the above

Experience/Skills/Abilities Required

• 5+ years of experience in a similar size company
• Knowledge of ADP Workforce Now
• Proficient in Microsoft particularly Excel
• High degree of professionalism
• Ability to deal sensitively with confidential material
• Excellent interpersonal (verbal and written) communication skills

Work Environment/Physical Demands Office, fabrication and manufacturing shops – moderate to loud noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUGFREE WORKPLACE