Administrative Specialist I

Administrative Specialist I (S)

The North Carolina State Highway Patrol's primary mission is to reduce collisions and make the highways of North Carolina as safe as possible. The NCSHP has more than 1,600 troopers who cover nearly 80,000 miles of North Carolina roadways, more than any other state except Texas. In addition to enforcing the state's traffic laws, state troopers also guide traffic during hurricane evacuations, re-route traffic around hazardous chemical spills, and they stand ready should any act of terrorism occur. State Troopers are committed to protecting North Carolina's motoring public.

Are you looking for an administrative role performing meaningful work in a government agency? The NC State Highway Patrol is seeking an Administrative Specialist to join our team. The Administrative Specialist will provide support to the First Sergeant and other district staff in the overall operation of Troop F, District 11.

Key Responsibilities

• Manages inventory of supplies (uniform and administrative items) as well as office equipment.
• Manages email correspondence utilizing Microsoft Word, Excel and Outlook by responding and forwarding key subject matter to groups and individuals.
• Diligently monitors policy and procedure changes and distributes same to members.
• Provides advisory and clerical support for Sergeants.
• Reinforces agency mission by encouraging attitudes and conditions that promote an improved work environment.
• Attends training and in-service schools as required.
• Accesses the Administrative Office of the Court computer system to review uniform citation status.
• Serves on teams and boards at the pleasure of the Troop Commander and/or Senior Patrol Management.
• Independently prioritizes key responsibilities to ensure assigned tasks are completed accurately and timely.
• Maintain files and Patrol correspondence through the established District Filing Guide system.

Reports/Scheduling :

• Gathers data and compiles same in report/spreadsheet format.
• Enters traffic enforcement data into computer database.
• Aids in the interpretation and completion of forms and reports.
• Records and maintains timekeeping balances, i.e., shift premium compensation, sick and vacation leave balances.
• Tracks due dates of reports and expiration of equipment for the District.

Customer Service/Public Contact: Position interacts with the following :

• Administrative Office of the Courts personnel to assist with court dates for uniform members and updating citation information.
• Department of Transportation personnel for roadway conditions, weather conditions, traffic control situations, traffic signage/lights and planning for special events.
• Division of Motor Vehicles for driver's license, registration and insurance information.
• Public officials for the purposes of legislative action matters; coordination of special law enforcement events.

This position is located at:

1033 Smyre Farm Road

Newton, NC 28658

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma

AND

two years of related administrative experience; or equivalent combination of education and experience.

The NC State Highway Patrol selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.