Administrative and Events Support Assistant

Administrative and Events Support Assistant

Job no: 540529

Work type: Temp Part-Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Recreation/Event Services, Student Services

Department: 14040000 - IT-AI SQUARED

Classification Title:
OPS


Classification Minimum Requirements:
MUST BE AT LEAST 18 YEARS OF AGE

UF Student Assistant
This position is open to all students eligible to work on campus and will be employed through student Other Personnel Services (OPS) and must maintain a minimum 2.0 grade point average.

OPS
Must have a high school diploma or equivalent.

Job Description:

Artificial Intelligence Academic Initiatives (AI2) Center team, a unit within UFIT, is currently seeking a motivated student or OPS assistant for an Administrative and Events Support Assistant role. This role offers a unique opportunity to gain practical experience in the administrative and events support of UF's campus-wide AI education initiative.

As a part-time employee, you will be primarily responsible for general office and event support. We are looking for a detail-oriented individual with strong organizational and communication skills, who can thrive in a fast-paced environment. This position requires a commitment of 10-20 hours per week in our UF Gainesville campus office.

UF Information Technology (UFIT) enables teaching, learning, research, and service on campus and across the region with state-of-the-art enterprise IT systems, including SEC and SUS universities, and the opportunity to teach using HiPerGator.

Some key responsibilities and characteristics of this position are:

• Office and supply organization
• Staff reception desk coverage as needed
• Organizing and preparing materials for workshops
• Assist in event planning:
  • Meeting and event setup, agendas, and breakdown
  • Conference event support
    • University wide - AI Days
    • International - AI Summit
    • AI Student reception
    • AI Workshops
• Ability to safely lift and carry objects weighing up to 40 pounds, as needed for organizing materials, moving supplies, and event set-up/breakdown.
• Other duties as assigned

About UF Information Technology

Led by Senior Vice President and CIO Elias Eldayrie, the nine departments comprising UFIT are: Academic Technology; AI² Center; Applications, Development, and Integrations; Business Center; Customer Experience and Resource Planning; Data Platform and Analytics; Information Security Office; Infrastructure and Communication Technology; and Research Computing. UF Information Technology (UFIT) enables teaching, learning, research, and service on campus and across the region with state-of-the-art enterprise IT systems, including SEC and SUS universities, and the opportunity to teach using HiPerGator. For more information about UFIT and its goals and governance, visit

About the University of Florida

One of America's all-around best universities, the University of Florida drives future-making education, eye-opening discoveries, life-saving health care, and community-building collaboration for our state, our nation, and our world. UF is in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from Florida's West Coast, 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville). The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography. UF's large college sports programs, museums, and performing arts center support various activities and cultural events for residents to enjoy. Learn more about what Gainesville has to offer at Visit Gainesville.

Expected Salary:
$16 - $18 an hour; commensurate based on education and experience.

Required Qualifications:
MUST BE AT LEAST 18 YEARS OF AGE

UF Student Assistant
This position is open to all students eligible to work on campus and will be employed through student Other Personnel Services (OPS) and must maintain a minimum 2.0 grade point average.

OPS
Must have a high school diploma or equivalent.

Preferred:
The ideal candidate will possess the following education, experience, and skills:

• Previous experience in administrative, event, or customer service roles.
• Strong professional verbal and written communication skills.
• Demonstrated ability to manage tasks successfully with minimum supervision.

Special Instructions to Applicants:
Work visa sponsorship is not available for this position

This is not a remote work position and is located in Gainesville, FL.

A Level 1 Criminal Background Screening is required.

Applicants are required to submit the following with their application:

• Cover Letter
• Resume
• List of professional references with contact information (Minimum of 3 with one from a previous or current supervisor)

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 10 Jul 2026 Eastern Daylight Time

Applications close: 31 Jul 2026 Eastern Daylight Time

Whatsapp Facebook LinkedIn Email App