Scheduling Coordinator

At Stafford Oral Surgery and Specialists, we pride ourselves on offering a funergetic place to work and are fanatically focused on providing excellent care. This position is perfect for someone who is passionate about dentistry and eager to expand their skill level in all three areas of our practice: Periodontics, Oral Surgery and Endodontics. What are we about? We are for celebrating our team by rewarding hard work through monthly bonus potential, celebrating wins and each other. We believe strongly that if you like where you work and who you work with, the rest falls into place. Our doctors are highly engaged in your success and have a passion for helping you succeed. If this appeals to you we want you to apply, because we challenge you to find better!

Position Summary:

The Scheduling Coordinator will be responsible for checking out patients and collecting outstanding balances, reviewing the schedule, and making appointments, and answering the phones and calling insurance companies. There may be other tasks required as necessary that fall outside of the typical Scheduling Coordinator role. Examples include reviewing treatment plans and serving as the backup to other front office positions.


Responsibilities:

• Answering phone calls, creating appointments for both new and existing patients

• Collect all monies due for services rendered

• Call insurance companies to get accurate benefit breakdowns and enter all info into Practice Management Software (DSN)

• Review/audit patients and update status in Practice Management Software

• Review upcoming schedules for accuracy of appointments and frequency limitations

• Determine dental benefit eligibility, limitations, and payment estimates necessary to facilitate financial arrangements

• Confirm appointments not confirmed
• Scan EOB's and call doctors to request updated x-rays & Referrals
• Accurately correspond with patients verbally and via email & Text

• Oversee appointment schedule to create a seamless yet productive day

• Coordinate and collaborate with clinical team to ensure seamless patient management experience

• Present treatment plans when necessary

• Respond to doctors, patients, and employee concerns and inquiries and seek assistance when necessary

• General office duties and other duties as required

Qualifications:

• 1 or more years of administrative assistant/front office/patient advocate experience, preferably in a dental or medical setting

• Computer proficiency including Microsoft Office Suite, Practice Management Software, and the ability to learn new programs

• Is well-organized and able to prioritize multiple tasks and responsibilities

• Ability to demonstrate independent thinking and exercise good/sound judgment

• Ability to perform frequent, repetitive work with attention to detail

• Ability to be flexible and accept different work assignments with a positive approach

• Ability to follow instructions and take responsibility for own actions

• Ability to exercise confidentiality with patients and patient care

• Ability to work both independently and in a team environment