Event and Conference Manager

Role Description

The Event and Conference Manager is a vital operational position that supports the daily planning, coordination, and production phases of key events for the Democracy Alliance, including small, mid, and large-scale virtual, hybrid, and in-person meetings/retreats and conferences. This role focuses on the essential day-to-day administrative management, registration oversight, and timeline tracking necessary to execute high-quality events that grow the DA community, deepen existing relationships, and provide a living demonstration of DA values—especially a commitment to racial, gender, and economic justice and a belief in the power of a just multiracial democracy.

Reporting directly to the Director of Events and Community Engagement, the Event Manager will be expected to:

• Co-author and take full ownership of tracking the master event project plan.
• Manage the event inbox and daily communications.
• Oversee registration data and hotel block fulfillment.

This position demands an advanced understanding and application of event planning and project management best practices, coupled with knowledge of the philanthropic and political communities, and requires the ability to manage a high-volume workflow that covers multiple events and constituents simultaneously.

Qualifications

• 5 to 7 years of experience in event coordination, project management, or high-level administrative support.
• Experience within progressive movement organizations, non-profits, or political campaigns is highly valued.
• Planning and producing multi-day conferences for diverse audiences.
• Executing and/or managing virtual events.
• Project management or coordination on large-scale initiatives.
• Handling a variety of key initiatives concurrently.
• Working in social justice organizations, progressive politics, and/or philanthropy.
• Working with historically underrepresented communities and in-depth knowledge of event vendors who identify as members of these communities.
• Experience monitoring registration pipelines and database systems.
• Demonstrate a diplomatic approach to working with internal and external stakeholders and resolving conflict.
• Ability to work occasional long hours—including nights/weekends—as required by event schedules and production deadlines.
• Experience managing vendors developing early to mid career team members.
• CMP or other relevant event/project management certification is a plus.

Requirements

• Excellent written and oral communication skills.
• Exceptional proficiency with Microsoft Excel and Google Sheets for data entry, budget tracking, and list management.
• Strong interpersonal skills, social-emotional intelligence, and a collaborative work style.
• Excellent organizational and analytical skills, with meticulous attention to detail.
• Strong diplomatic skills used to influence others, resolve problems, manage projects, or achieve appropriate solutions.
• Sincere commitment to working collaboratively with all constituent groups.
• Demonstrates discretion in handling confidential and sensitive issues.

Benefits

• Comprehensive health, dental, vision, and life insurance, with DA covering 80% of a base health plan and multiple high-quality plan options.
• A 7% non-elective employer contribution to a 401(k) after six months, regardless of employee contributions.
• Four weeks (20 days) of PTO, paid sick leave, paid holidays, and two floating holidays.
• Two week-long office closures annually, plus Summer Fridays.
• A $165 per person monthly work-from-home stipend to support remote work expenses.