Accounts Payable Manager

Accounts Payable Manager

Responsible to oversee the daily activities and operations of the accounts payable function for a multi-entity hospital system processing over 15,000 accounts payable invoices monthly. Also responsible for managing the expense reimbursement, Purchase/Procurement Card, and credit card programs.

Essential Job Duties

• Supervise accounts payable staff ensuring processes are followed in accordance with company policies.
• Responsible for setting and facilitating department goals and objectives.
• Responsible for integrating new entities into Accounts Payable process.
• Analyze invoices and expense report trends, posting accuracy, and eligibility for payment.
• Review professional services contracts and payments to ensure compliance with contract and company policies.
• Responsible for oversight of accounts payable staff verifying sales taxes per vendor invoices are captured and paid correctly and accrue any necessary use tax.
• Must be knowledgeable of state of Oklahoma sales/use tax regulations and reporting requirements.
• Facilitate the annual Form 1099 filings, review 1099's for potential discrepancies, and report any corrections to the third-party servicer.
• Respond to and research vendor inquiries.
• Review, develop and implement accounts payable processes and make recommendations for process improvements.
• Assist with month end closing including assisting with expense variance explanations.
• Prepare regular, ad hoc, and special reports as requested for management review and analysis.
• Monitor changes to vendor maintenance files and perform due diligence work to ensure accuracy and reliability of vendor changes.
• Respond to audit inquiries and requests for information in a timely manner.
• Assist with determining eligibility of new vendors and complete new vendor paperwork.
• Provide training and development opportunities for the staff and departments.
• Maintain files and documentation in accordance with company policy and accepted accounting practices.
• Leads, develops, coaches, and effectively manages the team to ensure deliverables and performance metrics are met. Develops team to accomplish results through training, development, performance management and recognition.
• Lead all phases of department technical implementations.
• Lead/Manage/Implement process improvements.
• Responsible for onboarding vendors to ePayables and/or ACH programs.
• Manage daily check and ACH payment runs.
• General Workday understanding to successfully manage multiple business processes to implement efficiencies.
• Escheatments.
• Lead various 3rd party projects.
• Ability to lead and present ideas to various workgroups across the organization.
• Ability to design and implement urgent business processes in a short time frame.
• Investigate escalated errors in the P2P cycle. Identify the root cause and resolve with the respective cross-functional teams.

General Job Duties

• Performs other duties as assigned

Minimum Requirements

• Education: Bachelor's degree required.
• Experience: At least 5 years of progressive leadership experience including at least 2 or more years in accounts payable.
• Certification/License/Registration: IOFM - APM Certification required within 12 months.

Knowledge, Skills & Abilities

• Strong technical knowledge and ability to work closely with IT
• Candidate must be detail oriented with professional attitude and reliable.
• Proficient in Excel, Word, and 10-key by touch.
• Possess strong organizational and time management skills.
• Comprehensive knowledge of IRS Form 1099 rules and filing requirements.
• Thorough knowledge of applicable accounts payable/general ledger systems and chart of accounts
• Able to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
• Ability to maintain integrity and trust among leadership and staff.
• Proven ability to manage a team of professionals and lead a departmental function.
• Excellent verbal and written communication and presentation skills
• Proven ability to manage a team of professionals and lead a department function

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.