Personnel Liaison

Job Description and Duties

Important Information : This is a 12-month limited-term appointment with the possibility of becoming permanent.

Do you want to work with a great and dynamic team in a fast-paced section? If so, this maybe a great position and direction for your career! Under the direction of the Supervisor I in the Division of Administrative Services (DAS), Office of the Chief (OC), Personnel Services Unit (PSU), the DAS Personnel Liaison provides guidance and solutions to DAS managers and supervisors throughout the hiring process by drafting and finalizing job controls, duty statements, justifications, Request for Personnel Action packages, etc.

The Personnel Services Unit is a small team of five DAS Personnel Liaisons and two Office Technicians. As a DAS Personnel Liaison, you will act as the face of the Department by interacting with candidates and helping them navigate the state service hiring and promotional process; DAS Personnel Liaisons strive to provide great customer service and act as point of contact between program and the Office of Human Resources (OHR) on questions regarding personnel issues. This position is a great opportunity to work collaboratively with a well-respected team and to gain valuable knowledge about HR practices that you can take with you as you advance in your career. The Office of the Chief is dedicated to providing growth opportunities and flexibility to its employees.

You will find additional information about the job in the .

Working Conditions

This position offers a combined in-office and remote work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this positon may be for you!

Special Requirements

• A fingerprint check will be required .
• Clearly indicate the Job Control Code ( JC-534174) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to reason analytically.
• Ability to work effectively under pressure in a fast-paced environment with rapidly changing priorities and tight deadlines.
• Ability to work independently as well as collaboratively in a team environment.
• Ability to gain and maintain confidence and cooperation of others, including various level of management.
• Strong organizational skills.
• Background in personnel management and/or collective bargaining related activities.
• Willingness to assume additional duties as necessary.
• Dependable with strong work ethic.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Word, Excel, Visio, Outlook, Smartsheet and OneDrive.
• Prior knowledge and familiarity with hiring ad personnel procedures is desirable.
• Ability to maintain confidentiality of sensitive information.
• Good attendance habits.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

EXAMINATION INFORMATION:

To be considered for the job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have eligibility, you must take the exam for this classification.

Please note : A separate application is required for the examination and must be submitted to the address on the examination bulletin.

The examination bulletin(s) may be viewed on this link:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Considering the Job Description, Duty Statement, and the Desirable Qualifications listed on this job posting, provide a written narrative response to each question listed below in separate, clearly labeled sections (e.g. “Question1”,“Question 2”). Your responses to all two questions should be completed in 2 pages or less and must be submitted as a typed document using 1 inch margins and 12 point Times New Roman font.
  1. Please provide examples and steps taken in prioritizing workload, while maintaining accuracy and efficiency in productivity andmeeting deadlines.
  2. Describe your experience in assisting and communicating with management regarding personnel issues.
  Important Information: Applicants are prohibited from using unauthorized materials or technology (e.g., internet search enginessuch as Google), or artificial intelligence software (e.g., ChatGPT, Jobscan, Kickresume, etc.) that might serve to aid them in theapplication package.