Project Administrator

Job Description Structure Tone, part of the STO Building Group is looking to add a Bid Coordinator for a project in Poughkeepsie. The Bid Coordinator is responsible for managing the end‑to‑end bidding process, ensuring that proposals (RFPs, RFQs, ITBs) are accurate, compliant, and submitted on time to secure new construction projects. They serve as the central liaison between estimators, project managers, subcontractors, and clients, managing document control and tracking bid opportunities from initiation to submission. Key Responsibilities Bid Management & Coordination: Review incoming invitations to bid (ITB), analyze drawings and specifications, and track bid deadlines in a central log or CRM. Subcontractor Outreach: Actively call and email subcontractors to solicit bids, ensuring adequate coverage for all trades. Document Control: Distribute bid documents, plans, and addenda; maintain organized project files. Proposal Preparation: Assist the estimating team in assembling bid packages, including quantity take‑offs, scope reviews, and vendor quotes. Final Submission: Ensure all proposals are complete, compliant with client requirements, and delivered on time. Post‑Bid Activity: Assist with post‑bid follow‑ups, contract documentation, and turnover to the project management team. Required Qualifications & Skills Experience: 1–3 years in construction bidding, project coordination, or estimating. Technical Skills: Proficiency in Microsoft Office Suite (especially Excel) and construction software such as BuildingConnected, Procore, Bluebeam, or PlanSwift. Construction Knowledge: Ability to read and interpret blueprints, construction drawings, and specifications. Communication: Excellent verbal and written communication skills for managing subcontractor relationships. Organizational Skills: Strong attention to detail and ability to manage multiple, high‑stakes deadlines simultaneously. Salary Range $80,000 - $90,000 based on experience. Benefits Medical Insurance Dental Insurance Vision Insurance Health Savings Account Healthcare Flexible Spending Account Dependent Care Flexible Spending Account 401(k) retirement plan with employer match Life & AD&D Insurance Long‑term Disability Insurance Short‑term Disability Insurance Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Home & Auto Insurance Family Support Pre‑tax Paid Parking/Public Transportation Paid time off: 2 Weeks for Non‑Exempt and Three Weeks for Exempt Time Away Benefits 8 Paid Holidays Group Legal Employee Stock Purchase Plan Identity Theft Protection Pet Insurance Employee Assistance Program Disclaimer The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. EEO Statement The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit‑outs, new building construction, and building infrastructure upgrades and modernization. We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. #J-18808-Ljbffr