Secretary 12 Month, Logistics

Logistics AssistantThe Logistics Assistant is an administrative position that includes multiple areas of responsibilities at the Logistics Center. This position will report directly to the Materials Management & Logistics Manager to provide daily support. This position performs a variety of complex secretarial, clerical, and administrative functions to maintain the Logistics Center operation. This position is directly responsible for keeping, tracking and logging accurate records for all Logistics Center transactions, KPI's, mileage, pieces delivered, and additional engagement with the Logistics Center team. The Logistics Assistant will also have responsibilities for fulfilling Workday orders as well as provide coverage for the Central Office Mailroom when needed.Minimum Qualifications:High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization.Three years of general administrative support or clerical experience. An Associate Degree or the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required experience.Preferred Qualifications:Experience with Warehouse Management and Inventory SystemsExperience with financial management system (accounts payable/budgeting)Experience with Warehouse or Inventory Control.Essential Position Responsibilities:Manages and maintains all physical Logistics Center records for Pickup and Deliveries and performs data entry of this information daily.Creates and maintains electronic databases, spreadsheets and logs, with the ability to accurately file all records and documents relating to Logistics Center workflows. Assists Manager with budget management.Organizes all aspects of office functions.Processes Health Services and other fulfillment orders in Workday system for all HCPSS locations on a daily basis. Picks and packs Health Services and other fulfillment orders as needed.Ensures that all incoming phone calls are answered and messages from internal and external customers are communicated accurately and timely to the correct individual/department.Assists in selecting and packing all products for Logistics Center distributions as needed throughout the fiscal year. Distributions include but not limited to PPE, Special Education, Fine Arts, Elementary Math, Social Studies, and Curriculum.Assists with weekly workflow for the surplus auction items that are returned to the Logistics Center. Areas of responsibility are accurate listing of items and public auction Website, and answering questions by auction bidders.Provides coverage for the Central Office Mailroom as needed.Essential Knowledge, Skills, and Abilities:Knowledge:Logistics & Supply Chain Operations: Comprehensive understanding of pickup/delivery documentation, fulfillment workflows, and inventory of "pick and pack" processes.Database & Records Management: Deep knowledge of physical and electronic filing systems, including data entry standards and document retention for logistics logs.Financial & Budgetary Principles: Understanding basic budget management and fiscal year distribution cycles.Enterprise Resource Planning (ERP): Proficiency in the Workday system, specifically regarding order processing and fulfillment modules.Auction & Surplus Procedures: Familiarity with public auction website protocols, surplus item listing requirements, and bidder communication standards.Skills:Data Integrity & Entry: High-level accuracy in maintaining electronic spreadsheets, databases, and logs to ensure real-time tracking of logistics data.Administrative Organization: Expert ability to coordinate multi-faceted office functions, including mailroom operations and high-volume phone communication.Fulfillment & Warehousing: Skilled in the physical picking and packing of diverse products, ranging from Health Services supplies to curriculum materials.Software Proficiency: Advanced use of Microsoft Office Suite (Excel, Word) and specialized procurement/logistics software.Professional Communication: Excellent verbal and written communication skills for relaying messages between internal departments and external bidders.Abilities:Multitasking & Prioritization: Ability to manage daily data entry and order processing while simultaneously assisting with large-scale seasonal distributions (e.g., PPE, Fine Arts, Math).Attention to Detail: Ability to accurately list auction items and maintain precise records for audit and budget purposes.Adaptability: Ability to pivot between office-based administrative tasks and physical warehouse support as needed.Problem Solving: Ability to address inquiries from auction bidders and resolve fulfillment discrepancies within the Workday system.Collaboration: Ability to work effectively with management on budget tasks and support various departments (Health Services, Special Ed, etc.) to meet organizational goals.Working Hours:The duty day for this position is 9.0 hours, which will include a 60-minute unpaid, duty-free lunch period.Application Requirements:Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.Selection Criteria:Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closely match the position qualifications and the needs of the school system.Employment Information:Compensation:This is an 11-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. This position is salary Grade IX on the Secretaries and Assistants Salary Scale Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.Retirement:Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employee elect membership. The annual contribution to the pension plan will be 7% of an employee's annual salary.Benefits:HCPSS offers a comprehensive benefits package for eligible employees. Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.Pre-Employment Requirements:Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors.All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing.Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship.For questions regarding this posting, please contact: View email address on click.appcast.io Opportunity Employer:HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.