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Executive Assistant/Office Manager

Burnett Specialists

Executive Assistant

We are seeking a highly organized, service-driven executive assistant to provide high-level administrative support to senior leadership. This role is critical in ensuring seamless daily operations, enabling executives to remain focused, productive, and aligned on key priorities.

Responsibilities

  • Manage complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
  • Prepare executives for meetings, including agendas, materials, and logistics
  • Draft, manage, and coordinate professional correspondence and communications
  • Maintain organized electronic and physical filing systems
  • Handle confidential information with discretion and sound judgment
  • Coordinate internal and external meetings, including logistics and technology setup
  • Capture and distribute meeting minutes; track and follow up on action items
  • Ensure alignment and timely follow-through on key initiatives and deliverables
  • Coordinate domestic and international travel arrangements
  • Manage expense reporting and ensure timely, accurate submission and processing
  • Partner with accounting teams to support expense reconciliation and processing
  • Serve as the first point of contact for visitors, clients, and incoming communications
  • Maintain a professional, organized, and welcoming office environment
  • Manage conference rooms, visitor access, and front desk operations
  • Oversee office supplies, vendor relationships, and general workplace organization
  • Plan and coordinate internal meetings, events, and employee engagement initiatives
  • Support company culture programs, recognition efforts, and leadership events
  • Assist with company-wide and client-facing events
  • Provide support on cross-functional projects, research, and strategic initiatives
  • Maintain SOPs, process documentation, and internal communication tools
  • Provide administrative support to departments such as HR, Accounting, and Operations as needed
  • Manage mail, shipments, and courier services
  • Coordinate office services, meals, and supply orders
  • Support document processing, scanning, and recordkeeping
  • Perform additional administrative duties as needed to support leadership and business operations

Qualifications

  • 5+ years of experience supporting senior executives or leadership teams
  • Strong organizational, prioritization, and time management skills
  • Exceptional attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Proven ability to handle confidential information with discretion
  • Ability to manage multiple priorities in a fast-paced environment
  • Proactive, resourceful, and solution-oriented mindset
  • Ability to work both independently and collaboratively
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with expense management systems (e.g., Concur, Ramp)
  • Familiarity with ERP, CRM, and document management systems
  • Ability to quickly learn and adapt to new tools and technologies
Burnett Specialists
Vacancy posted 2 days ago
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