Executive Assistant to CEO

Executive Assistant To Founder/CEO

A successful real estate operator and manager company based in Houston is seeking an Executive Assistant, true "right hand" to the Founder & CEO. The CEO spends most of his time working from his home office in Katy, Texas so the candidate should plan to be there most days unless he is traveling. There is also another office in the Galleria area to work from approx. 15% of the time. This is an exciting opportunity for someone who wants to be a true force multiplier, being involved in every detail of his day including heavy meeting scheduling and coordination with internal and external stakeholders and partners.

About the Job:

• Support the CEO as a right hand "gatekeeper" with all day-to-day matters including complex calendar management keep the CEO on track for meetings, site visits, and strategic priorities.
• Organize and manage travel arrangements with detailed itineraries;
• Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent matters with investors, lenders, brokers, legal, and development partners.
• Prepare email correspondence, reports, briefings, and other documents for internal stakeholders, and client meetings.
• Build strong relationships with the CEO's direct reports and external partners to ensure information flow and alignment.
• Manage expense reporting
• Optimize the CEO's time by being proactive, anticipating needs, and staying 3 steps ahead; create AI?assisted workflows (summaries, scheduling automations, templated comms, and dashboards) to improve efficiency.
• Need to travel with the CEO, 3-5 days/month
• Ad hoc projects; plan dinners events.
• Competitive salary plus discretionary bonus; comprehensive health benefits

About You:

• Over 5 years of experience as an Executive Assistant supporting a C?Suite Executive, preferably in real estate, development or private equity,
• Bachelor's Degree.
• High level of integrity and discretion handling confidential information; high emotional and intellectual intelligence with a polished, "high touch" service mentality.
• Excellent Microsoft Office Suite skills; tech savvy with hands-on experience using AI tools in a business setting to improve efficiencies (e.g., drafting, meeting notes, data summaries, workflow automations).
• Excellent written and verbal communication skills; concise, clear, and professional.
• Ability to travel 3-5 days a month with the CEO depending on what's going on
• A proactive problem-solver who anticipates needs, stays focused and organized, and acts as a true force multiplier, taking as much off his plate as possible so he can focus on his business.