Administrative Assistant

Administrative Assistant

This practice specializes in Elder and Special Needs Law which includes MassHealth/Medicaid Applications, Estate Planning, and Probate with some Guardianship and Conservatorship work. We are committed to a diverse work environment. Our ideal candidates are respectful of an inclusive work environment. We strive to ensure that those working in our organization reflect the diversity of the communities we serve.

This position provides administrative support to all aspects of the law firm's operations with an emphasis on client interactions, sending and processing letters and correspondence, and general office organization.

Responsibilities:

• Serve as liaison between staff and clients
• Coordinate system updates and other administrative tasks related to computers and other IT equipment
• Coordinate tech and office supply orders for staff and office as needed
• Provide administrative support to law firm's staff
• Keep the law firm's information up-to-date in Clio or other case management software
• Create, edit, and run reports as needed
• Enter updates to and respond to inquiries from potential clients as needed
• Prepare materials, computer equipment, and set up for trainings and meetings
• Provide basic technical support to staff in Microsoft Office suite, Clio or similar practice management software, Zoom, and other applications

Qualifications:

• Excellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlines
• Ability to work with diverse cultures, professionals, and personalities
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
• Experience setting up meetings in Zoom or a similar online platform
• Experience organizing meetings, creating agendas and taking notes
• Experience working in a setting that requires the client or patient confidentiality

The Massachusetts Chapter of the National Academy of Elder Law Attorneys (MassNAELA) is a non-profit voluntary association whose members consist of a dedicated group of elder law and special needs attorneys across the Commonwealth of Massachusetts. MassNAELA was incorporated in 1992, to serve the legal profession and the public with the following mission: Educate, inspire, serve, advocate, and provide community to attorneys with practices in elder and special needs law.