Secretary - Junior High Principal

Administrative Assistant

Reports To: Principal

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Qualifications

• College hours, high school diploma or GED
• General office management and receptionist skills
• School office experience preferred
• Literacy in spelling and grammar
• Proficient typing, word processing, and file maintenance skills
• Excellent organization, communication, and interpersonal skills
• Knowledge of bookkeeping
• Knowledge of general office machines
• Ability to work with people

Primary Purpose

Provide secretarial support and office management for the principal

Major Duties and Responsibilities

1. Assist in preparation of all correspondence, bulletins, forms, etc.
2. Perform as a receptionist: setting up appointments, taking messages, etc.
3. Set up and maintain all files including staff information cards.
4. Answer telephone and intercom.
5. Operate and help maintain all office machines.
6. Act as financial clerk if necessary.
7. Order office/classroom supplies. Receive, distribute, and record all supplies received from warehouse requisitions or purchase orders.
8. Handle all appointments for principal, keep up-to-date calendar on meetings, school activities holidays, and building use.
9. Keep up-to-date on District and campus rules and regulations, requirements dealing with budget, personnel, and administration.
10. Assist students and teachers when required.
11. Assist in coordination of office management.

Equipment Used

Personal computer, printer, copier, calculator, and fax machine.

Working Conditions

Maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.