COMPAS/Payroll - Accounting Technician III.

Department Information This position is open to current Colorado residents only. Please note: This recruitment may be used to fill multiple vacancies. Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week 3814 W. Princeton Circle Denver, CO 80236 Please note: These working arrangements are subject to change. NOTE: POSITIONS HAVE A TARGET START DATE OF DECEMBER OF 2026 Opt in below to receive text message updates on CDHS recruiting events! CDHSCareers Description Of Job Office of Administrative Solutions/Division of Financial Services About This Unit This unit is established to manage manual timekeeping and payroll processing operations resulting from the COMPAS system transition. Operating in full compliance with the Fair Labor Standards Act (FLSA), the Family and Medical Leave Act (FMLA), and State Personnel Rules, the unit delivers centralized payroll and timekeeping support to over 5,500 employees across all Colorado Department of Human Services (CDHS) agencies, regional centers, mental health institutes, youth services, and Veterans’ Community Living Centers statewide About The Position/s This Accounting Technician III position serves as a front-line operational technician responsible for executing high-volume, manual timekeeping and payroll data entry for assigned CDHS facilities following the loss of automated processing under the COMPAS system. Dedicating half of its time directly to manual data entry and error identification for the COMPAS transition, the role performs routine day-to-day processing in Kronos —including entering new hires, terminations, FML/STD/injury leave, and punch corrections—alongside core payroll duties such as batching pay data, calculating manual/hand-drawn checks (CHOPS), issuing W-4/direct deposit updates, and conducting initial payroll reconciliations. This role focuses on accurate execution within strict cycle deadlines, escalating complex pay discrepancies or volume bottlenecks to higher-level Accountants (I & II) for review and resolution. This position ensures accurate and timely payroll and timekeeping processing for assigned CDHS facilities following the elimination of automated data processing with the new COMPAS system. With the loss of automation, the position performs critical manual data entry, timekeeping calculations, and payroll adjustments—including processing deductions, direct deposits, pay/hour reconciliations, and state benefit interactions (health, dental, life)—while ensuring strict compliance with the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), and Colorado State Personnel Rules across statewide department facilities. Summary Of Duties Kronos Timekeeping System Enters all new hires for the facilities assigned in Kronos. Once employees are in the payroll system create the Kronos people record, enters pre-hire and NEO, enters W-4 and direct deposit information in payroll system and give employee folder to payroll officer. Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment. Processes the biweekly and/or monthly Kronos closing for assigned facilities’ employees. Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities. Enters all FML, STD and Injury Leave for assigned facilities’ biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee’s supervisor and/or editor. Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities’ employees. Assists in all moves of employees from biweekly to monthly or monthly to biweekly. Researches problems and questions for employees concerning time worked and leave balances. Provide additional training to supervisors and unit time managers on processes for Kronos. Payroll Responsibilities Reviews all Kronos entries for biweekly and/or monthly employees in the assigned facilities as their pay is completely generated by Kronos. Ensures proper payment of employees by batching and entering all hours and deductions into the state payroll system for biweekly and/or monthly employees in facilities assigned. Analyze and correct any discrepancies that may occur during input and balance to final edit reports. Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately. Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned. Enters direct deposit information and W-4 information for all employees in the assigned facilities. Review, manage and collect suspended health, dental and life insurance premiums from biweekly and/or monthly employees in the facilities assigned. Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned, pulling direct deposits as needed to avoid overpayment. Respond to questions from employees, program accountants, supervisor or managers relating to payroll. Distribute information to employees, supervisors, and editors regarding payroll rules, regulations and procedures. Maintain required payroll reports for payroll unit and program accountants. COMPAS Project/Data Entry This unit is being added due to the COMPAS project as all the data processing automation is being lost and all actions at CDHS must now be entered manually This position(s) will be responsible for entering and reviewing all pertinent date Other Duties This position will maintain the filing for the facilities assigned payroll and timekeeping for biweekly and/or monthly employee files. This position will also assume other duties as assigned. Option 1 (Minimum Qualifications) Three (3) years of relevant experience in accounting which included timekeeping administration, payroll processing experience or closely related. Please note: This experience must be clearly documented on your application and the supplemental questions must be answered. Option 2 (Substitutions) A combination of related education and/or relevant experience in accounting which included timekeeping administration, payroll processing or closely related equal to three (3) years Conditions of Employment [Standard/full] background check and reference check required This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position. Motor Vehicle Check , if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc. Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date. Other Conditions of Employment specific to Program Former State employees who were disciplinarily terminated or resigned in lieu of termination must: Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS. Appeal Rights You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website. You or your representative must sign and submit the official appeal form for review. You can find the official appeal form here . You must be deliver the official appeal form to the State Personnel Board: By email (View email address on click.appcast.io), or Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or Faxed View phone number on click.appcast.io) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. Contact The State Personnel Board For Assistance At View phone number on click.appcast.io, or Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage. Supplemental Information The Assessment Process About Us & Benefits If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS . In addition to a great location and rewarding and meaningful work, we offer: Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans Medical and dental health plans Employer supplemented Health Savings Account Paid life insurance Short- and long-term disability coverage 11 paid holidays per year plus vacation and sick leave State of Colorado Employee BenefitHub Resource Center Employee Wellness program Excellent work-life programs, such as flexible schedules, training and more Remote work arrangements for eligible positions *Some positions may qualify for the Public Service Loan Forgiveness Program Our Values We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide. Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement. We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado. Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public. We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy. Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans. ADA Accommodations CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to View email address on click.appcast.io . EEO Statement The State of Colorado is an equal opportunity employer. We are committed to increasing a “Colorado for ALL #J-18808-Ljbffr State of Colorado