Administrative Coordinator

HSES Administrator/CoordinatorShape the Future with Us. At Lubrizol, we're transforming the specialty chemicals market through science, sustainability, and a culture of inclusion. As part of our global team, you'll be empowered to make a real impact—on your career, your community, and the world around you. Job Type: Full-time / On-site Shift + Hours: 1st ShiftHow You'll Make an Impact As an HSES Administrator/Coordinator you'll be at the forefront of our innovation, driving specialty chemical solutions forward. You'll collaborate with a diverse group of passionate individuals to deliver sustainable solutions to advance mobility, improve wellbeing, and enhance modern life. The HSES Administrator/Coordinator is an individual contributor role reporting directly to the HSES Manager. This position supports the management and execution of Health, Safety, Environment, and Security (HSES) programs through hands-on, tactical responsibilities with an emphasis on reporting, data integrity, document control, and administrative coordination. HSES Coordinator must be detail-oriented, organized, proficient with computer-based systems, and capable of managing multiple priorities in a dynamic manufacturing environment.In this role, you will:Assist in implementing HSES programs and initiatives in alignment with facility compliance requirements, the Responsible Care Management System, and site/corporate objectives.Collect, analyze, and prepare data for regulatory, compliance, and internal HSES reporting.Track, follow up, and support closure of action items arising from audits, regulatory visits, inspections, and internal assessments.Maintain HSES communications, including Toolbox Talks and other safety-related messaging.Manage HSES SharePoint sites, departmental files, and document control processes, ensuring accurate records management.Maintain the site's Safety Data Sheet (SDS) program.Administer the safety shoe program, safety glasses program, and respiratory testing program.Oversee PPE inventory levels, purchase orders, and general supply needs for the HSES Department.Support visitor access processes, including badge assignment, required safety training verification, and escorting visitors when necessary.Coordinate other security-related access needs as appropriate and with HSES Manager direction.Perform additional duties as assigned.Perform daily SAP data entry including batch tickets, drumming logs, and other required production documentation.Scan, index, and organize Production and Truck Loading paperwork daily; scan Warehouse and Training documents as needed.Coordinate support and troubleshoot Cintas, Fastenal, and Konica Minolta printer services.Process invoices in SAP and manage accruals for items not completed within the billing month.Order and maintain office supplies for the front office and shared administrative areas.Update, organize, and maintain miscellaneous employee files and records.Assist with coordination of onsite or visitor-related food orders, catering arrangements, and deliveries.Perform additional administrative duties as assigned.Required Qualifications that Enable Your SuccessHighschool diploma or equivalent from an accredited schoolProficiency in Microsoft Office ProductsExperience with data entryExperience with document controlPreferred Qualifications that Drive you ForwardAny experience in SAPClear, concise and respectful communication.Attention to detail and document control disciplineProblem solving & follow-throughStakeholder coordination (production, warehouse, visitors, vendors)Confidentiality and data integrityYour Work EnvironmentAt Lubrizol, we're committed to providing a safe, inclusive, and empowering environment where you can do your best work—whether in a lab, on the production floor, or in a hybrid office setting. Depending on your role, your work environment may include:Standing, walking, or operating equipment for extended periodsWorking in a lab or manufacturing setting with appropriate PPE providedUse of computers and digital tools in an office or hybrid environmentOccasional lifting or movement of materialsAdherence to rigorous safety protocols and ergonomic standardsWe continuously invest in our facilities and technologies to ensure they support your well-being, productivity, and growth. If you require reasonable accommodation, we are committed to working with you to ensure an inclusive and accessible experience.Benefits that Empower YouCompetitive salary with performance-based bonus plans401(k) match + Age-Weighted Defined ContributionComprehensive medical, dental & vision coverageHealth Savings Account (HSA)Paid holidays, vacation, and parental leaveFlexible work environmentLearning and development opportunitiesCareer and professional growthInclusive culture and vibrant community engagementLearn more at benefits.lubrizol.com!Lubrizol: Imagined for Life. Enabled by Science. ™ Delivered by You. For nearly 100 years, The Lubrizol Corporation, a Berkshire Hathaway company, has been at the forefront of innovation to enhance everyday life, advance mobility, and make the modern world work better. Our specialty chemistry solutions—from engine oils, performance coatings, and skincare to medical devices and plumbing systems —are powered by the expertise, passion, and commitment of people like you. We tackle the world's toughest challenges with science-based solutions, deeply understanding our customers to deliver innovative chemistry and differentiated value. Our inclusive culture, dedication to safety, and incredible global talent drive our success. Our solutions meet the evolving needs of the modern world—brought to life by science and, most importantly, delivered by you. Whether you're in the lab, on the production floor, or in the office, you'll be part of a team around the world that empowers you to think boldly, drive results, and contribute to solutions that shape a better, more sustainable future. We win because of you. Let's build the future together.