Executive Assistant & Office Ops Lead — Temp-to-Perm

This position is no longer open for applications Salary: USD30 - USD45 per hour Our client, a private equity firm located in Midtown, Manhattan is looking for a Temporary to Permanent Executive Assistant/Office Admin to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of 9am - 5pm. The temp duration is 3-6 months before conversion. Responsibilities: Provide comprehensive executive and administrative support to the senior executives in the New York office Handle daily correspondence, communication and appointments Arrange and coordinate some travel schedules (flight bookings, hotels or transportation), business meetings and conferences; think as if it was your own money Collating and submitting expenses claims and reports for the team Oversee office operations, including supplies, vendor management, relationships with building management, and coordination of services (11, telecom, etc.) Ensure the smooth running of the office on a daily basis, acting as the main point of contact for staff, visitors, and external service providers Ensure a welcoming office environment, manage meeting rooms, and maintain a tidy receptionist area Assist in organizing investor meetings, conferences, and corporate events Support onboarding of new hires and liaise with global offices Singapore, Hong Kong etc.) Support any ad-hoc duties as assigned Qualifications: Bachelor Degree, Higher Diploma or equivalent qualification with at least 2 year's of combined executive assistant and office management experience Prior experience in private equity, investment banking, or other financial services strongly preferred Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with online tools (Teams, Zoom, DocuSign); Excellent spoken & written English Strong organizational and time-management skills, able to manage both senior executives' support and day-to-day office operations Strong sense of ownership, accountability and responsibility. Detail-oriented. A problem-solver attitude and a team-player with good communication skills High level of discretion and professionalism when handling confidential information Ability to work independently in an entrepreneurial and growing office A candidate who is immediately available is highly preferred. Compensation: Hourly rate $30-$45/hour, 70K-100K base depending on experience #J-18808-Ljbffr Beacon Hill