Office Manager

Our client, an investment management firm in Midtown Manhattan, is seeking an Office Manager to join their team. The successful candidate will be organized, have strong attention to detail and have experience working with office vendors. This candidate must also be at team player and pitch in!

JOB DETAILS

Company: Investment Management firm

Position: Office Manager

Location: Midtown

Salary: $120k-$140k base Depending on Experience plus Bonus Eligibility, and Benefits

Hours: 8:30am-6:00pm - fully onsite

Bachelors degree preferred

Responsibilities:

• Liaise and be main point person for all office vendors
• Main point person with outsourced IT firm
• Collect and organize invoices from office vendors and ensure payment
• Collect and organize office expense reporting
• Prepare and submit expense reports for senior staff
• Assist with HR onboarding of new employees
• Help plan company events
• Schedule and coordinate meetings for Partners as needed
• Answer and place calls as appropriate and take messages for the Partners
• Coordinate detailed travel arrangements with internal travel team and outside agencies including air, hotel, ground transportation, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary) as requested
• Manage inventory and order office supplies
• Update firm CRM system (Backstop)
• General office work including photocopying, scanning, faxing, printing of reports and presentations, and other miscellaneous support duties

Requirements:

• 10+ years of office experience
• Ability to work independently
• Impeccable attention to detail and accuracy
• Take initiative, anticipate needs, adaptable
• Verbal and written communication skills
• Professional, warm personal presentation
• Organization and planning skills
• Reliable and able to work in a stressful environment