Office Administrator

We are a family-owned importer with a small, close-knit team and strong day-to-day coordination between our office and warehouse staff. We're looking for an Office Administrator to join our front office and keep our paperwork, customer service, and order fulfillment running smoothly.

About the Role

Admin responsibilities are currently spread across several team members and management. We're hiring someone to own the front office day-to-day managing document flow, acting as the liaison between our sales team and operations, and handling customer service tasks like credit memos and small orders. Within 90 days, you'll be fully comfortable running these processes independently with files organized and easy to find.

What You'll Do

Answer phones and greet visitors, including drivers picking up or dropping off paperwork

Manage document flow for order fulfillment, including preparing and invoicing customer orders

Scan, file, and organize office paperwork POs, packing lists, BOLs, COIs and keep compliance files audit-ready

Act as the liaison between sales and operations on order and paperwork status

Handle customer service tasks such as credit memos and small orders

Coordinate paperwork with the warehouse team

Track and order office supplies; manage vendor relationships

What We're Looking For

2+ years of experience as an office administrator or office manager preferred

Oracle NetSuite experience preferred, not required

Turkish and/or Arabic language skills preferred, given our supplier and customer base

Comfortable in a fast-paced, close-knit office environment with frequent coordination with the warehouse

No certifications required

Schedule & Compensation

Full-time, onsite in Deerfield Beach, FL - not remote or hybrid eligible

MondayFriday, 7:30 AM4:00 PM, tracking warehouse hours (some flexibility once established)

$62,400/year starting salary (W-2), potentially higher based on experience