Program Assistant

Program Assistant Join the Indian Health Service as a Program Assistant in the Division of Nursing Services located in Kayenta, Arizona. In this role, you'll provide essential administrative and organizational support to keep daily operations running smoothly, ensure efficient office functions, and help advance the Service Unit's mission by supporting staff and organizational effectiveness. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021). Responsibilities: Correspondence Management Receives, reviews, tracks and distributes incoming and outgoing correspondence; drafts and edits letters, reports, and memoranda; and ensures all documents are accurate, complete and in proper format. Data Collection and Tracking Information Prepares reports, spreadsheets, and presentations; compiles and tracks program data; and maintains automated systems to monitor projects, budgets and organizational activities. Conducts Office Business Processes supply and equipment orders, tracks expenditures, ensures timely payments, and provides guidance to staff on office procedures, policies, and administrative requirements. Coordinates Calendars and Meetings Schedules of appointments, meetings, and conference for leadership and staff; manages conference room reservation; and provides background materials to support meeting objectives. Serves as Organizational Point of Contact Responds to inquiries from staff, external agencies, and the public; provides information, resolves routine issues, and facilitates communication within the organization. Requirements: Conditions of Employment: Selectee may be subject to a probationary period. U.S. Citizenship is required. Selective Service Registration is required for males born after 12/31/1959. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Qualifications: To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-07: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Providing administrative support to an office or program, coordinating administrative functions such as procurement, records management, or correspondence control, maintain calendars and scheduling meetings, compiling and analyzing administrative or program data, preparing reports or other written materials, serving as a point of contact for staff and customers and resolving routine administrative issues and data discrepancies while ensuring compliance with established policies and procedures. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). Education There are no education requirements. Additional Information: Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.