Document Administrator

Century Control Systems Inc is a leading provider of industrial automation, control systems, and engineering solutions. We are dedicated to delivering innovative technologies and exceptional service that help our clients improve operational efficiency, safety, and reliability. Our success is built on technical expertise, quality, and a commitment to continuous improvement.
Position Summary

Century Control Systems Inc is seeking a highly organised and detail-oriented Document Administrator to support the management, control, and maintenance of company documentation. The successful candidate will ensure that engineering, project, quality, and operational documents are accurately processed, maintained, and distributed in accordance with company procedures and industry standards. This role plays a key part in ensuring document accuracy, traceability, and compliance across the organisation.
Key Responsibilities

• Administer and maintain electronic and physical document control systems.
• Receive, review, register, and distribute incoming and outgoing project and company documentation.
• Ensure all documents are correctly formatted, numbered, version-controlled, and approved before distribution.
• Maintain document registers and ensure records remain accurate and up to date.
• Archive completed project documentation and manage document retention in accordance with company policies and regulatory requirements.
• Coordinate document revisions and ensure that only current, approved versions are available for use.
• Support engineering, project management, quality assurance, and operations teams with document control activities.
• Monitor document workflows and follow up on outstanding approvals and revisions.
• Prepare document transmittals and maintain accurate distribution records.
• Assist with internal and external audits by providing required documentation and ensuring document compliance.
• Identify opportunities to improve document management processes and administrative efficiency.
• Maintain confidentiality of sensitive company and client information at all times.

Required Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Management, Office Administration, Engineering Administration, or a related field, or equivalent relevant experience.
• Minimum of two years' experience in document administration, document control, records management, or a similar administrative role.
• Strong understanding of document control principles and version management.
• Experience using Electronic Document Management Systems (EDMS) or document control software.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Adobe Acrobat.
• Excellent organisational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience within engineering, industrial automation, manufacturing, construction, or technical services.
• Familiarity with ISO 9001 quality management systems and document control requirements.
• Knowledge of project documentation processes and engineering documentation.
• Experience supporting multidisciplinary project teams.

Key Competencies

• Document management and control
• Organisation and planning
• Attention to detail and accuracy
• Time management
• Communication and interpersonal skills
• Problem-solving
• Confidentiality and professionalism
• Process improvement
• Teamwork and collaboration
• Technical proficiency

What Century Control Systems Inc Offers

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and career development.
• Collaborative and supportive working environment.
• Exposure to innovative engineering and industrial automation projects.
• Commitment to quality, safety, and continuous improvement.
• An inclusive workplace that values diversity, integrity, and teamwork.

Equal Opportunity Employer

Century Control Systems Inc is an equal opportunity employer and is committed to creating an inclusive workplace where all employees are treated with dignity and respect. We welcome applications from qualified candidates regardless of race, colour, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.