Logistics Coordinator

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Galveston, TX, US The Logistics Coordinator at TXIT is responsible for supporting and executing daily logistics operations, including truck, rail, vessel, and tank movements. This role requires a proactive, detail-oriented individual who can ensure the accurate flow of commodities through the terminal, maintain timely communications with internal teams and external stakeholders, and support real-time updates through systems such as CommTrac. Additionally, supporting and demonstrating the company’s core values of Safety and Environmental Stewardship, Integrity and Accountability in All Actions, Caring for Customers, Co-workers, Company and Community, Quality Focused through Continuous Improvement and Operational Excellence. This position reports directly to the Logistics Manager or their designee. Roles Truck & Rail Coordination: Schedule, monitor, and document truck and rail movements. Confirm BO Ls, manage setouts, pull lists, and monitor holding tracks. Ensure accurate railcar counts and timely rail notifications for Class 1 carriers. Vessel Operations Support: Assist with berth scheduling and loading/discharge updates. Maintain visibility on pump times, dock readiness, and inspector notifications. Track NO Rs, laycans, and demurrage-sensitive operations. Inventory Control: Input and reconcile data in CommTrac and shared spreadsheets. Ensure accurate alignment between physical inventory and digital reporting. Notify relevant parties of tank transitions, swaps, and out-of-spec product risks. Documentation & Reporting: Prepare loading summaries, daily shift reports, and transportation logs. Update inventory spreadsheets and maintain audit-ready files. Support compliance and customer documentation standards. Communication & Coordination: Interface with Operations, maintenance, marine, and customer service teams. Respond promptly to requests from customers, inspectors, or management. CommTrac System Utilization: Maintain timely and accurate entries in CommTrac for rail, vessel, and truck traffic. Identify and report system errors or user challenges to the supervisor. Support implementation of system enhancements. Responsibilities Communicate with vessel agents and barge companies to ensure arrival and departure of all vessels and Ocean-Going Barges to and from TIT docks are arranged and schedule is executed. Responsible for truck loading and ensuring all open orders are audited weekly and new orders are input into Tweigh. Send TxIT management/Staff, Customers, Agents, Inspectors, and surveyors daily updates on each vessel and barges scheduled to berth at TxIT in the next 7 days. Ensure Pilots are set 12 hours prior to expected berthing or sailing slack water for all inbound and outbound vessels and ocean-going barges. Review and verify all Facility Access Gate Lists supplied by agents and barge lines, prior to passing on to Security for access to Terminal. Track railcar and unit train throughput, including missing railcars, bad order railcars, GSV, and post-discharge ethanol railcar tracking. Track barge operations on Fleeting Dock Log, including tender time, all-fast, commence, complete, release, and sail time from terminal. Thorough knowledge of terminal Customer scheduling requirements. Maintain and distribute customer inventories daily. Vessel/Barge/Rail Invoicing. Resolving delivery problems. Recommend updates and improvements to logistic supervisor. Other duties as assigned. Goal 100% on time delivery by promised deadlines. Goal 100% proper paperwork required for invoicing. Goal 100% accurate inventory and BOL Documentation. All movements recorded in real time or within 30 minutes of occurrence. Provide clear and professional updates to all stakeholders resulting in no surprises. Anticipate schedule conflicts, sample delays, and tank issues before they impact operations. Collaborate with rail crews, schedulers, and documentation teams to support smooth transitions across shifts. Become a power user of CommTrac and suggest improvements for system efficiency or reporting. Available 24/7 to assist and coordinate truck, rail, and marine traffic. All reports and invoices are issued accurately and in a timely manner. You may be asked to participate in an Emergency Response Team (ERT); please understand that participation in the ERT is both an expectation and condition of employment. Accomplish job responsibilities/duties in accordance with the company’s Core Values. Looks for opportunities to increase knowledge, work to increase responsibility, and strive to achieve personal goals. Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities. Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Represent TXIT with integrity in all communications with customers, inspectors, and third parties. Qualifications and Education Requirements Minimum Bachelor’s degree or equivalent 5+ years’ work experience in the maritime industry. Proficient in Microsoft Office, specifically Excel. Must demonstrate an attention to detail and work for accuracy and proficiency. Must be highly motivated, self-starter who possesses strong interpersonal skills, capable of building strong positive relationships, and possesses strong analytical skills. Continuously uphold company core values. Specialized training and certifications may be required to be completed and maintained. Excellent verbal and written communication. Excellent time management skills with proven ability to meet deadlines. Strong analytical and problem-solving skills. Must have or be able to obtain a TWIC card. Must possess and maintain a valid US driver’s license. Must pass all pre-employment testing including a drug test, physical and background check. Measurables/KPIs CommTrac entry compliance: 100% real-time input within standard. Daily inventory accuracy: 100% alignment with operations. Communication score: >90%. Physical Demands Must be able to perform work wearing PPE including, but not limited to rain gear, FRC, hard hat, ear plugs, safety glasses, etc. Respiratory protection fit-testing, pulmonary function testing, and fit for duty exam if required. Candidates must be able to lift and carry up to 50lbs, unassisted. Prolonged periods sitting at a desk and working at a computer. Shift work - must be available and flexible to work variable shifts including weekends and holidays. #J-18808-Ljbffr Texas International Terminals